Industry · free template

Office Risk Assessment Form

General workplace risk assessment for office environments — hazards, who's affected, current controls and further action needed.

A ready-to-use manufacturing & industrial form for small teams who need a reliable intake process: 13 questions, 2 pages, 2 conditional rules.

Questions: 13
Pages: 2
Layouts: classic
Conditional rules: 2
Typical time: 6 min

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Also filed under

Safety reports

Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Page 1 of 2 — Assessment details

This template runs as a straight sequence — no branching rules.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Office Risk Assessment Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

Small teams who need a reliable intake process working in manufacturing & industrial.
Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
Anyone replacing chasing missing details over email with one structured record per enquiry.
Respondents are the people you send it to — the form asks them 13 questions across 2 screens.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

6 questions are required, so submissions arrive complete instead of needing a follow-up email.
It pins the request to a specific date.
It allows multiple selections without free text.
Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Office Risk Assessment Form lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 2 conditional rules ship with it.

Features conditional validation: if “Is the current level of risk acceptable?” is No — further action needed, “Further action required” becomes mandatory before the form can be sent.
Features conditional validation: if “Is the current level of risk acceptable?” is No — further action needed, “Action owner” becomes mandatory before the form can be sent.
All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

UK employers are expected to carry out a suitable and sufficient risk assessment of the workplace, and an office — despite feeling low-risk — has genuine hazards: trip hazards from cables and storage, fire evacuation routes blocked by furniture, poor lighting, and workstation-related strain. This form walks through the assessment area by area, recording the hazard identified, who might be harmed (staff, visitors, contractors, or people with reduced mobility), the likelihood and severity as a simple risk rating, and the controls already in place. Where existing controls aren't enough, it captures the further action needed, who owns it and a target date, so the assessment produces a tracked action list rather than a document that gets filed and forgotten. A review date field keeps it current since office layouts and staff numbers change. It's deliberately generic to office settings rather than industrial ones — for lone workstation ergonomics specifically, pair it with the DSE Workstation Assessment, and for tracking incidents that happen despite these controls, the Near Miss Report Form and Incident Investigation Form pick up where this one leaves off.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Assessment details

Area or activity assessedrequired
Assessor namerequired
Date of assessment
Who might be harmed?

Page 2 — Hazard and controls

Hazard identifiedrequired
Likelihoodrequired
Severityrequired
Existing controls in place
Is the current level of risk acceptable?required
Further action required
Action owner
Target completion date
Next review date

13 questions in total.

How the form changes as it's filled in

This template ships with 2 conditional rules, grouped into 1 behaviour driven by 1 question. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Is the current level of risk acceptable?”

Makes answers required
If “Is the current level of risk acceptable?” is No — further action needed, “Further action required” and “Action owner” become required before the form can be submitted.

Set it up step by step

1
Assess by area, not the whole office at once
One form per distinct area or activity keeps hazards and controls specific enough to actually act on.
2
Rate likelihood and severity separately
A low-likelihood, high-severity hazard (like a blocked fire exit) needs different treatment than a common but minor one — don't collapse them into one score.
3
Assign every action to a named owner
"Further action required" without an owner and date rarely gets done; the logic rule makes both required once risk is flagged unacceptable.
4
Set and keep a review date
Re-assess after any change to layout, staffing or equipment, not just on a fixed annual schedule.

Mistakes to avoid

Treating the assessment as a one-off document rather than reviewing it when the office layout or staff numbers change.
Recording a hazard and control but never assigning an owner or deadline when the risk is still judged unacceptable.
Assessing the whole building in one generic entry instead of area by area, which hides hazards specific to one space.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Track open actions to their target dates and re-issue this assessment whenever the layout, equipment or occupancy of the area changes.

Works in this layout

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Frequently asked questions

How is this different from DSE Workstation Assessment?

This form covers the office environment as a whole — layout, fire routes, general hazards. DSE Workstation Assessment is specific to an individual's screen and seating setup and is usually completed per employee.

Do I need a separate form for each room?

Generally yes, or at least for each distinct activity or hazard profile — a kitchen and an open-plan desk area have different risks worth recording separately.

What happens if a hazard leads to an actual incident?

Log the event with the Near Miss Report Form or Incident Investigation Form depending on severity, and update this assessment's controls afterward.

How often should this be reviewed?

At minimum annually, and immediately after any layout change, refurbishment, or incident that suggests the existing controls weren't enough.

Is the Office Risk Assessment Form template free to use?

Yes. You can preview and test Office Risk Assessment Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Office Risk Assessment Form template ask for?

It asks 13 questions across 2 pages, 6 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Office Risk Assessment Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this manufacturing & industrial form work?

2 conditional rules ship with the template: Features conditional validation: if “Is the current level of risk acceptable?” is No — further action needed, “Further action required” becomes mandatory before the form can be sent. Features conditional validation: if “Is the current level of risk acceptable?” is No — further action needed, “Action owner” becomes mandatory before the form can be sent. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.

Where do responses to the Office Risk Assessment Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Office Risk Assessment Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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Related categories

All Manufacturing & Industrial templates