Community · free template

Sponsorship Request Form

Ask a business or individual to sponsor your event, team or programme with tier options and in-kind support choices.

A ready-to-use non-profit & community form for charities, foundations and community groups: 10 questions, 2 pages, 3 conditional rules.

Questions: 10
Pages: 2
Layouts: classic · card
Conditional rules: 3
Typical time: 4 min

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Live preview and test console

This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.

Page 1 of 2 — About your sponsorship

Every question on this page is currently visible.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Sponsorship Request Form is built for charities, foundations and community groups who need to sign people up and record consent and eligibility.

Charities, foundations and community groups working in non-profit & community.
Teams who need to sign people up and record consent and eligibility without writing code or paying for a custom build.
Anyone replacing volunteer and donor records living in spreadsheets with one structured record per enquiry.
Respondents are donors, volunteers and beneficiaries — the form asks them 10 questions across 2 screens.
Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of volunteer and donor records living in spreadsheets and turns each submission into a record your team can act on immediately.

4 questions are required, so submissions arrive complete instead of needing a follow-up email.
It collects a verified email address so replies and confirmations land.
It captures a numeric value you can filter and sort on.
Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Sponsorship Request Form lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

Features advanced show logic: if “How would you like to sponsor us?” is In-kind donation (goods/services), the form dynamically exposes “Describe the goods or services offered”. Otherwise that question never appears.
Features advanced show logic: if “How would you like to sponsor us?” is Cash sponsorship, the form dynamically exposes “Sponsorship tier”. Otherwise that question never appears.
Features conditional validation: if “Sponsorship tier” is Custom amount, “Custom sponsorship amount” becomes mandatory before the form can be sent.
All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

This form is written from the organiser's side, asking a prospective sponsor to consider supporting an event, sports team or ongoing programme, rather than the sponsor's side of confirming a purchased package. It opens with details about what is being sponsored and why, then presents tiered giving levels alongside an in-kind option for sponsors who would rather donate goods, services or venue space than cash. A benefits-received field states plainly what the sponsor gets — logo placement, booth space, social mentions — since vague sponsorship asks convert far worse than ones that spell out the exchange. Unlike Charity Event Sponsorship Form, which is scoped tightly to a single charity fundraising event with fixed packages already defined, this template is intentionally more open: it works for a youth sports team seeking a season sponsor, a school programme, a community festival or a recurring series, and it leaves room for a custom-amount conversation rather than only fixed tiers. Use it as the outbound ask; once a sponsor commits, move the relationship to an invoice or a signed agreement to formalise payment and deliverables.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — About your sponsorship

Contact namerequired
Email addressrequired
Company or organisation name
What are you sponsoring?required
Tell us a bit about your business for our sponsor materials

Page 2 — Sponsorship details

How would you like to sponsor us?required
Sponsorship tier
Custom sponsorship amount
Describe the goods or services offered
Benefits you'd like in return (logo placement, mentions, booth space, etc.)

10 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “How would you like to sponsor us?”

Reveals questions
If “How would you like to sponsor us?” is In-kind donation (goods/services), the form reveals “Describe the goods or services offered”.
Reveals questions
If “How would you like to sponsor us?” is Cash sponsorship, the form reveals “Sponsorship tier”.

Driven by “Sponsorship tier”

Makes answers required
If “Sponsorship tier” is Custom amount, “Custom sponsorship amount” becomes required before the form can be submitted.

Set it up step by step

1
Spell out sponsor benefits by tier
Vague sponsorship asks convert poorly — state exactly what logo placement or mentions each level receives.
2
Make room for in-kind support
Some prospects would rather donate goods or services than cash; don't force everyone into a cash tier.
3
Leave a custom-amount door open
A fixed tier list can undersell a generous sponsor who's ready to give above your top tier.
4
Follow up with a formal confirmation
Once a sponsor commits, send a written confirmation of deliverables and payment terms rather than relying on the form alone.

Mistakes to avoid

Only offering fixed cash tiers and turning away sponsors who want to give products or services instead.
Leaving sponsor benefits vague, which makes the ask feel like a donation request rather than an exchange.
Not capturing what's actually being sponsored, which matters when one organisation runs several events or programmes.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Send a thank-you and a confirmation of tier and benefits within a day or two, and add the sponsor to your recognition materials as soon as the gift is received.

Works in both layouts

Browse classic templates Browse card templates

Forms that overlap this one

These pages cover the same subject ground as the sponsorship request form, matched on the words people actually search for.

Frequently asked questions

How is this different from Charity Event Sponsorship Form?

Charity Event Sponsorship Form is scoped to a single fixed charity event with pre-set packages. This Sponsorship Request Form is more open-ended — a team, school programme or recurring series can use it, and it allows custom amounts and in-kind support.

What if a sponsor wants to pay over several instalments?

Use Fundraising Pledge Form for a committed amount paid over time rather than a single sponsorship payment.

Can I use this to formalise a large corporate sponsorship deal?

For anything requiring negotiated terms or a contract, treat this as the initial ask and follow up with Request A Quote or a written agreement — this form isn't a legal contract on its own.

Do I need a separate form for each tier?

No, the tier dropdown handles that on one form; reserve a separate form only if tiers require completely different application questions.

Is the Sponsorship Request Form template free to use?

Yes. You can preview and test Sponsorship Request Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Sponsorship Request Form template ask for?

It asks 10 questions across 2 pages, 4 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Sponsorship Request Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this non-profit & community form work?

3 conditional rules ship with the template: Features advanced show logic: if “How would you like to sponsor us?” is In-kind donation (goods/services), the form dynamically exposes “Describe the goods or services offered”. Otherwise that question never appears. Features advanced show logic: if “How would you like to sponsor us?” is Cash sponsorship, the form dynamically exposes “Sponsorship tier”. Otherwise that question never appears. Features conditional validation: if “Sponsorship tier” is Custom amount, “Custom sponsorship amount” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Sponsorship Request Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Sponsorship Request Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

More forms teams pair with the sponsorship request form.

Related categories

All Non-Profit & Community templates