Events · free template

Wedding RSVP Form

Elegant guest reply with meal choices, dietary notes and song requests.

A ready-to-use registration & events form for event organisers, venues and community teams: 9 questions, 1 page, 4 conditional rules.

Questions: 9
Pages: 1
Layouts: card · classic
Conditional rules: 4
Typical time: 2 min

Preview it in the gallery

Searches this template answers

Also filed under

RSVPs

Live preview and test console

This is the real form. Answer it to test the 4 conditional rules — nothing is sent or stored.

4 questions are hidden by conditional logic right now — change an answer above to reveal them.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Wedding RSVP Form is built for event organisers, venues and community teams who need to collect registrations, dietary needs and ticket choices in one pass.

Event organisers, venues and community teams working in registration & events.
Teams who need to collect registrations, dietary needs and ticket choices in one pass without writing code or paying for a custom build.
Anyone replacing headcounts that change hourly and no single attendee list with one structured record per enquiry.
Respondents are attendees, guests and speakers — the form asks them 9 questions across 1 screen.
Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of headcounts that change hourly and no single attendee list and turns each submission into a record your team can act on immediately.

3 questions are required, so submissions arrive complete instead of needing a follow-up email.
It collects a verified email address so replies and confirmations land.
Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Wedding RSVP Form lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 4 conditional rules ship with it.

Features advanced show logic: if “Will you be attending?” is Yes, joyfully accept, the form dynamically exposes “Meal choice”. Otherwise that question never appears.
Features advanced show logic: if “Will you be attending?” is Yes, joyfully accept, the form dynamically exposes “Bringing a plus-one?”. Otherwise that question never appears.
Features advanced show logic: if “Bringing a plus-one?” is Yes, the form dynamically exposes “Plus-one's meal choice”. Otherwise that question never appears.
Features advanced show logic: if “Will you be attending?” is No, sadly decline, the form dynamically exposes “Leave the couple a message”. Otherwise that question never appears.
All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Most wedding RSVP forms ask every guest the same long list of questions whether they're coming or not, which is exactly backwards — someone who can't attend should be able to say so in ten seconds. This form asks the one question that matters first: will they be attending. Answering yes reveals the fields the couple actually needs — a meal choice, any dietary restrictions, whether they're bringing a plus-one and that guest's meal choice, and a fun optional song request for the reception playlist. Answering no swaps in a short, warm goodbye message field instead, so the guest can leave a note without being pushed through fields that no longer apply to them. Keeping the branching this clean matters for completion rate on a card-style form — guests fill this out on their phones between other things, and a form that respects a 'no' answer by ending quickly gets far more replies than one that keeps asking anyway. The form also collects guest names exactly as they should appear on the seating chart and place cards, since that's a detail couples often have to chase down separately otherwise.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

RSVP

Your full name (as it should appear on your place card)required
Email addressrequired
Will you be attending?required
Meal choice
Dietary restrictions or allergies
Bringing a plus-one?
Plus-one's meal choice
A song that will get you on the dance floor
Leave the couple a message

9 questions in total.

How the form changes as it's filled in

This template ships with 4 conditional rules, grouped into 3 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Will you be attending?”

Reveals questions
If “Will you be attending?” is Yes, joyfully accept, the form reveals “Meal choice” and “Bringing a plus-one?”.
Reveals questions
If “Will you be attending?” is No, sadly decline, the form reveals “Leave the couple a message”.

Driven by “Bringing a plus-one?”

Reveals questions
If “Bringing a plus-one?” is Yes, the form reveals “Plus-one's meal choice”.

Set it up step by step

1
Send the form with a clear deadline
Include the RSVP-by date directly in the invitation so replies come in with enough time for catering counts.
2
Export meal counts a week before catering deadline
Pull the meal-choice totals, including plus-ones, and send them straight to the caterer.
3
Use the song requests for the DJ
Compile the song list and hand it to the DJ or band ahead of the reception.
4
Follow up with non-responders individually
A short personal text usually gets a faster reply than resending the form link.

Mistakes to avoid

Asking meal and plus-one questions before knowing if the guest is even attending, which frustrates 'no' replies.
Forgetting to collect the plus-one's meal choice separately, leaving a gap in the catering count.
Not confirming the name spelling for place cards, causing last-minute seating chart fixes.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Track attending vs. declined counts as replies come in, export meal totals for the caterer once the RSVP deadline passes, and compile the song requests for whoever is running the reception music.

Works in both layouts

Browse card templates Browse classic templates

Forms that overlap this one

These pages cover the same subject ground as the wedding rsvp form, matched on the words people actually search for.

Privacy & compliance

This form takes money. Card details are handled by the payment provider and never stored in your response data — you keep the order details, not the card number.

Frequently asked questions

Can I use this for the rehearsal dinner too?

Yes, duplicate the form and rename the heading — the same attending/decline branching works for any wedding-related event.

What if a guest changes their answer after submitting?

Send them the same link again; a second submission is easy to reconcile against the guest list by name.

Should kids get their own RSVP entry?

For larger families, add a headcount field for children so the kids' menu count is accurate.

Is the song request field necessary?

It's optional, but couples consistently say it's one of the most fun parts of reading through replies.

Is the Wedding RSVP Form template free to use?

Yes. You can preview and test Wedding RSVP Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Wedding RSVP Form template ask for?

It asks 9 questions across 1 page, 3 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Wedding RSVP Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this registration & events form work?

4 conditional rules ship with the template: Features advanced show logic: if “Will you be attending?” is Yes, joyfully accept, the form dynamically exposes “Meal choice”. Otherwise that question never appears. Features advanced show logic: if “Will you be attending?” is Yes, joyfully accept, the form dynamically exposes “Bringing a plus-one?”. Otherwise that question never appears. Features advanced show logic: if “Bringing a plus-one?” is Yes, the form dynamically exposes “Plus-one's meal choice”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Wedding RSVP Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Wedding RSVP Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

More forms teams pair with the wedding rsvp form.

Related categories

All Registration & Events templates