Overtime Authorisation — shared by the community
Rachel O. shared this 10-question build with 2 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use human resources form for HR, people ops and hiring managers: 10 questions, 1 page, 2 conditional rules.
- Shared by
- Rachel O. · Events coordinator
- Questions
- 10
- Replies
- 7
- Copies taken
- 376
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Live preview and test console
This is the real form. Answer it to test the 1 conditional rule — nothing is sent or stored.
1 question is hidden by conditional logic right now — change an answer above to reveal it.
Works for you? Take Rachel O.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Overtime Authorisation is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.
- HR, people ops and hiring managers working in human resources.
- Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
- Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
- Respondents are candidates and employees — the form asks them 10 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.
- 7 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It records a signature you can keep as proof of agreement.
- It pins the request to a specific date.
- It captures a numeric value you can filter and sort on.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Overtime Authorisation lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “Is this overtime planned in advance or already worked?” is Already worked (retroactive), “Reason for overtime” becomes mandatory before the form can be sent.
- Features advanced show logic: if “Manager decision” is Denied, the form dynamically exposes “Reason for denial”. Otherwise that question never appears.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Overtime request
- Employee namerequired
- Department
- Date of overtimerequired
- Additional hours requestedrequired
- Is this overtime planned in advance or already worked?required
- Reason for overtimerequired
- Manager decisionrequired
- Reason for denial
- Conditions or hour cap
- Manager signaturerequired
Conditional logic in this build
- When “Is this overtime planned in advance or already worked?” is Already worked (retroactive), require “Reason for overtime”.
- When “Manager decision” is Denied, show “Reason for denial”.
Questions about this shared form
Can this be submitted after the overtime has already happened?
Yes, using the retroactive option, but it should be the exception — the form requires a fuller reason for retroactive requests since they carry more approval risk.
How does this connect to the Employee Timesheet Form?
This form is the authorisation; the timesheet is the record of hours actually worked. Approved overtime hours should be reflected on the timesheet for the relevant pay period.
What if overtime results from covering someone else's shift?
If it started as a shift swap, log the trade on the Shift Swap Request Form first, then use this form only for any hours that genuinely exceed a normal shift.
Does this replace a time-off request?
No — they're opposite requests. Use the Time Off Request Form for reducing scheduled hours and this one for adding extra hours beyond the normal schedule.
Is the Overtime Authorisation template free to use?
Yes. You can preview and test Overtime Authorisation on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Overtime Authorisation template ask for?
It asks 10 questions across 1 page, 7 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Overtime Authorisation form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this human resources form work?
2 conditional rules ship with the template: Features conditional validation: if “Is this overtime planned in advance or already worked?” is Already worked (retroactive), “Reason for overtime” becomes mandatory before the form can be sent. Features advanced show logic: if “Manager decision” is Denied, the form dynamically exposes “Reason for denial”. Otherwise that question never appears. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Overtime Authorisation form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Overtime Authorisation form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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