Employee Write-Up Form — shared by the community

Who this template is for

Employee Write-Up Form is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.

• HR, people ops and hiring managers working in human resources.
• Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
• Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
• Respondents are candidates and employees — the form asks them 27 questions across 4 screens.
• Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.

• 13 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It accepts a document or photo upload as evidence.
• It records a signature you can keep as proof of agreement.
• It pins the request to a specific date.
• Conditional logic hides 5 questions until they are relevant — shorter forms convert better than long ones.
• Splitting the form across 4 pages keeps each screen short and shows respondents how much is left.
• Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of Employee Write-Up Form lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Check the upload limits on the file question so respondents can attach what you actually need.
5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 5 conditional rules ship with it.

• Features conditional validation: if “Level of disciplinary action” is not Verbal warning, “Date of the previous warning” becomes mandatory before the form can be sent.
• Features advanced show logic: if “Level of disciplinary action” is not Verbal warning, the form dynamically exposes “Outcome of the previous warning”. Otherwise that question never appears.
• Features conditional validation: if “Was anyone else present?” is Yes, “Witness name” becomes mandatory before the form can be sent.
• Features conditional validation: if “Does the employee agree with this record?” is No, “Employee comments” becomes mandatory before the form can be sent.
• Features conditional validation: if “Level of disciplinary action” is Suspension, “Suspension start and end dates” becomes mandatory before the form can be sent.
• All 5 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.