Permit Application Form — shared by the community

Who this template is for

Permit Application Form is built for councils, agencies and public bodies who need to run a public request or application to a consistent standard.

• Councils, agencies and public bodies working in government & public sector.
• Teams who need to run a public request or application to a consistent standard without writing code or paying for a custom build.
• Anyone replacing paper forms that are slow to process and hard to audit with one structured record per enquiry.
• Respondents are residents and applicants — the form asks them 21 questions across 4 screens.
• Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of paper forms that are slow to process and hard to audit and turns each submission into a record your team can act on immediately.

• 13 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It collects a verified email address so replies and confirmations land.
• It captures a phone number for urgent follow-up.
• It accepts a document or photo upload as evidence.
• It records a signature you can keep as proof of agreement.
• It pins the request to a specific date.
• It captures a full postal address.
• Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of Permit Application Form lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Check the upload limits on the file question so respondents can attach what you actually need.
5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

• Features conditional validation: if “Permit type” is Road closure, “Traffic management plan” becomes mandatory before the form can be sent.
• Features conditional validation: if “Permit type” is Building works, “Site plan and drawings” becomes mandatory before the form can be sent.
• Features advanced show logic: if “Do the works affect the public highway?” is Yes, the form dynamically exposes “Highway impact details”. Otherwise that question never appears.
• All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.