Community Incident Report Form — shared by the community

Who this template is for

Community Incident Report Form is built for councils, agencies and public bodies who need to run a public request or application to a consistent standard.

• Councils, agencies and public bodies working in government & public sector.
• Teams who need to run a public request or application to a consistent standard without writing code or paying for a custom build.
• Anyone replacing paper forms that are slow to process and hard to audit with one structured record per enquiry.
• Respondents are residents and applicants — the form asks them 19 questions across 4 screens.

Why this form is useful

It removes the cost of paper forms that are slow to process and hard to audit and turns each submission into a record your team can act on immediately.

• 11 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It collects a verified email address so replies and confirmations land.
• It captures a phone number for urgent follow-up.
• It accepts a document or photo upload as evidence.
• It pins the request to a specific date.
• It measures sentiment on a numeric scale.
• It captures a full postal address.
• Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of Community Incident Report Form lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Check the upload limits on the file question so respondents can attach what you actually need.
5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

• Features conditional validation: if “Was anyone injured?” is Yes, “Describe the injuries and any treatment given” becomes mandatory before the form can be sent.
• Features advanced show logic: if “Did emergency services attend?” is Yes, the form dynamically exposes “Crime or incident reference number”. Otherwise that question never appears.
• Features advanced show logic: if “Are there witnesses?” is Yes, the form dynamically exposes “Witness names and contact details”. Otherwise that question never appears.
• All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.