Field Trip Permission Form
A permission slip that covers the destination, travel method, times, cost and what to pack.
A ready-to-use daycare forms form for small teams who need a reliable intake process: 19 questions, 3 pages, 2 conditional rules.
- Questions
- 19
- Pages
- 3
- Layouts
- classic · card
- Conditional rules
- 2
- Typical time
- 3 min
Searches this template answers
Also filed under
Live preview and test console
This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.
Page 1 of 3 — The trip
Every question on this page is currently visible.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Field Trip Permission Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in daycare forms.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 19 questions across 3 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 12 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It captures a phone number for urgent follow-up.
- It records a signature you can keep as proof of agreement.
- It pins the request to a specific date.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Field Trip Permission Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features advanced show logic: if “Are you able to come along as a volunteer?” is Yes, the form dynamically exposes “Which part of the day could you help with?”. Otherwise that question never appears.
- Features advanced show logic: if “Does your child get travel sick?” is Yes, the form dynamically exposes “What helps on a journey?”. Otherwise that question never appears.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
A good permission slip answers a parent's questions before they ask them: where, how the group is travelling, what time they leave and return, what it costs and what a child needs in their bag. It also asks about travel sickness and volunteer help, which is what actually determines whether the trip runs smoothly.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Page 1 — The trip
- Trip destinationrequired
- Date of triprequired
- Departure time
- Expected return time
- How is the group travelling?required
- Cost per child
- What your child needs to bring
Page 2 — Your child
- Child's full namerequired
- Roomrequired
- Does your child get travel sick?required
- What helps on a journey?
- Anything else the team should know for this trip?
- Are you able to come along as a volunteer?required
- Which part of the day could you help with?
Page 3 — Permission
- Permissionrequired
- Parent or guardian namerequired
- Contact number for the day of the triprequired
- Signaturerequired
- Daterequired
19 questions in total.
How the form changes as it's filled in
This template ships with 2 conditional rules, grouped into 2 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Are you able to come along as a volunteer?”
- Reveals questions
If “Are you able to come along as a volunteer?” is Yes, the form reveals “Which part of the day could you help with?”.
Driven by “Does your child get travel sick?”
- Reveals questions
If “Does your child get travel sick?” is Yes, the form reveals “What helps on a journey?”.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the field trip permission form, matched on the words people actually search for.
Behavior Observation Form
carecenterchildchildcarecoordinator
Daily Child Report Form
activitiecarecenterchildchildcare
Transportation Consent Form
carecenterchildchildcareconsent
Emergency Contact Form
carecenterchildchildcareconsent
Incident Report Form
carecenterchildchildcareday
Medication Administration Authorization
carecenterchildchildcareconsent
Privacy & compliance
This form asks about a child. Collect a guardian's consent, keep contact and medical answers to the minimum you actually need, and restrict who on your team can open the responses.
Frequently asked questions
Is the Field Trip Permission Form template free to use?
Yes. You can preview and test Field Trip Permission Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Field Trip Permission Form template ask for?
It asks 19 questions across 3 pages, 12 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Field Trip Permission Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this daycare forms form work?
2 conditional rules ship with the template: Features advanced show logic: if “Are you able to come along as a volunteer?” is Yes, the form dynamically exposes “Which part of the day could you help with?”. Otherwise that question never appears. Features advanced show logic: if “Does your child get travel sick?” is Yes, the form dynamically exposes “What helps on a journey?”. Otherwise that question never appears. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Field Trip Permission Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Field Trip Permission Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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