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Property · free template

Guarantor Application Form

Guarantor details and financial information form for tenancy applications requiring a rent guarantee.

A ready-to-use real estate & property form for agents, lettings teams and property managers: 14 questions, 3 pages, 2 conditional rules.

Questions
14
Pages
3
Layouts
classic
Conditional rules
2
Typical time
6 min
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Page 1 of 3 — Guarantor details

Guarantor application

Include your country code.

Every question on this page is currently visible.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Guarantor Application Form is built for agents, lettings teams and property managers who need to pre-qualify enquiries and gather documents up front.

  • Agents, lettings teams and property managers working in real estate & property.
  • Teams who need to pre-qualify enquiries and gather documents up front without writing code or paying for a custom build.
  • Anyone replacing viewings booked with people who were never eligible with one structured record per enquiry.
  • Respondents are buyers, renters and landlords — the form asks them 14 questions across 3 screens.

Why this form is useful

It removes the cost of viewings booked with people who were never eligible and turns each submission into a record your team can act on immediately.

  • 9 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It captures a full postal address.
  • It captures a numeric value you can filter and sort on.
  • Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Guarantor Application Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 2 conditional rules ship with it.

  • Features conditional validation: if “Employment status” is Employed, “Employer name and contact” becomes mandatory before the form can be sent.
  • Features advanced show logic: if “Do you own your home?” is No, the form dynamically exposes “Landlord or mortgage lender contact (if applicable)”. Otherwise that question never appears.
  • All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

A guarantor is agreeing to cover rent if the tenant can't, so this form asks for enough detail to make that a real, informed commitment rather than a signature added as an afterthought. It records the guarantor's relationship to the applicant, their own address history and employment, and their income, since a guarantor whose own finances can't cover the rent isn't a meaningful guarantee. A section on homeownership status is included because some landlords require a guarantor to be a homeowner, though this form asks it as information rather than assuming that requirement applies. It names the tenancy being guaranteed — property address, monthly rent, tenant name — so the guarantor is agreeing to a specific, stated obligation, not a vague future one. The declaration at the end states plainly what the guarantor is committing to, in the same document where they provide their details, rather than in separate small print they might not read. Pair this with the Tenant Reference Request to reference the guarantor's financial standing the same way you would a tenant's.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Guarantor details

  • Guarantor full namerequired
  • Email addressrequired
  • Phone number
  • Current address
  • Relationship to applicantrequired

Page 2 — Financial details

  • Employment statusrequired
  • Employer name and contact
  • Annual income (£)required
  • Do you own your home?required
  • Landlord or mortgage lender contact (if applicable)

Page 3 — Tenancy being guaranteed

  • Property address
  • Monthly rent (£)required
  • Tenant's full namerequired
  • Agreementrequired

14 questions in total.

How the form changes as it's filled in

This template ships with 2 conditional rules, grouped into 2 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Employment status”

  • Makes answers required

    If “Employment status” is Employed, “Employer name and contact” becomes required before the form can be submitted.

Driven by “Do you own your home?”

  • Reveals questions

    If “Do you own your home?” is No, the form reveals “Landlord or mortgage lender contact (if applicable)”.

Set it up step by step

  1. 1

    Name the specific tenancy

    Include the property address, rent and tenant's name so the guarantor is agreeing to a defined obligation, not an open-ended one.

  2. 2

    Check income against the rent, not just against a threshold

    A guarantor's income should comfortably exceed the rent they're guaranteeing, commonly used as a multiple of annual rent.

  3. 3

    Reference the guarantor properly

    Send a Tenant Reference Request for the guarantor as well as the tenant — their word alone isn't enough for a legal guarantee.

  4. 4

    Put the declaration in plain terms

    State clearly what the guarantor is committing to on the same form, not in a separate document they may not read closely.

Mistakes to avoid

  • Accepting a guarantor without checking their income can realistically cover the rent if called upon.
  • Leaving the specific tenancy details out, so the guarantee reads as vague rather than tied to a defined rent and property.
  • Skipping a reference check on the guarantor because one was already run on the tenant.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Reference the guarantor the same way you would a tenant, confirm their income against the rent, and attach the signed declaration to the tenancy paperwork.

Works in this layout

Browse classic templates

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Frequently asked questions

When is a guarantor needed?

Typically when an applicant's income, credit history or employment status doesn't meet a landlord's standard affordability checks on the Tenancy Application Form.

Should I run a reference check on the guarantor too?

Yes — use the Tenant Reference Request for the guarantor's employer and, where relevant, landlord, the same way you would for the tenant.

Does the guarantor need to be a homeowner?

Not necessarily — this form records homeownership status as information, since the requirement varies by landlord rather than being universal.

What does the declaration actually commit the guarantor to?

It confirms they understand they're liable for the rent and related costs specified in the tenancy agreement if the tenant doesn't pay — read it alongside the actual tenancy agreement for the full terms.

Is the Guarantor Application Form template free to use?

Yes. You can preview and test Guarantor Application Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Guarantor Application Form template ask for?

It asks 14 questions across 3 pages, 9 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Guarantor Application Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this real estate & property form work?

2 conditional rules ship with the template: Features conditional validation: if “Employment status” is Employed, “Employer name and contact” becomes mandatory before the form can be sent. Features advanced show logic: if “Do you own your home?” is No, the form dynamically exposes “Landlord or mortgage lender contact (if applicable)”. Otherwise that question never appears. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.

Where do responses to the Guarantor Application Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Guarantor Application Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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