Group Hotel Reservation Form — shared by the community

Who this template is for

Group Hotel Reservation Form is built for restaurants, hotels and venues who need to take bookings with party size, timing and special requests.

• Restaurants, hotels and venues working in restaurants & hospitality.
• Teams who need to take bookings with party size, timing and special requests without writing code or paying for a custom build.
• Anyone replacing handwritten booking notes and lost dietary requirements with one structured record per enquiry.
• Respondents are guests and diners — the form asks them 26 questions across 3 screens.
• Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of handwritten booking notes and lost dietary requirements and turns each submission into a record your team can act on immediately.

• 11 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It collects a verified email address so replies and confirmations land.
• It captures a phone number for urgent follow-up.
• It accepts a document or photo upload as evidence.
• It pins the request to a specific date.
• It allows multiple selections without free text.
• It captures a numeric value you can filter and sort on.
• Conditional logic hides 6 questions until they are relevant — shorter forms convert better than long ones.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of Group Hotel Reservation Form lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Check the upload limits on the file question so respondents can attach what you actually need.
5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 6 conditional rules ship with it.

• Features advanced show logic: if “Type of group” is Wedding, the form dynamically exposes “Names of the couple”. Otherwise that question never appears.
• Features advanced show logic: if “Type of group” is Conference or corporate, the form dynamically exposes “Do you also need meeting space?”. Otherwise that question never appears.
• Features advanced show logic: if “Type of group” is Sports team or tour, the form dynamically exposes “Coach parking and early breakfast needs”. Otherwise that question never appears.
• Features advanced show logic: if “How will rooms be paid for?” is Master account, the form dynamically exposes “Billing contact and purchase order number”. Otherwise that question never appears.
• Features advanced show logic: if “Do you have a rooming list yet?” is Yes, the form dynamically exposes “Upload the rooming list”. Otherwise that question never appears.
• Features advanced show logic: if “Do you have a rooming list yet?” is No, the form dynamically exposes “When will the rooming list be sent?”. Otherwise that question never appears.
• All 6 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.