In-Kind Donation — shared by the community

Who this template is for

In-Kind Donation is built for charities, foundations and community groups who need to sign people up and record consent and eligibility.

• Charities, foundations and community groups working in non-profit & community.
• Teams who need to sign people up and record consent and eligibility without writing code or paying for a custom build.
• Anyone replacing volunteer and donor records living in spreadsheets with one structured record per enquiry.
• Respondents are donors, volunteers and beneficiaries — the form asks them 28 questions across 2 screens.
• Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of volunteer and donor records living in spreadsheets and turns each submission into a record your team can act on immediately.

• 16 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It collects a verified email address so replies and confirmations land.
• It captures a phone number for urgent follow-up.
• It pins the request to a specific date.
• It captures a full postal address.
• It captures a numeric value you can filter and sort on.
• Conditional logic hides 5 questions until they are relevant — shorter forms convert better than long ones.
• Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of In-Kind Donation lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 5 conditional rules ship with it.

• Features conditional validation: if “What are you donating?” is A service or professional time, “Type of work and hours offered” becomes mandatory before the form can be sent.
• Features conditional validation: if “Do you need us to collect the items?” is Yes, “Collection address and access details” becomes mandatory before the form can be sent.
• Features conditional validation: if “Does anything need testing, cleaning or repair?” is Yes, “What needs doing” becomes mandatory before the form can be sent.
• Features conditional validation: if “Would you like to be acknowledged publicly?” is Yes, “How you would like to be named” becomes mandatory before the form can be sent.
• Features conditional validation: if “Are you donating as” is A business, “Business name and contact” becomes mandatory before the form can be sent.
• All 5 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.