Potluck Sign-Up Sheet — shared by the community

Who this template is for

Potluck Sign-Up Sheet is built for event organisers, venues and community teams who need to collect registrations, dietary needs and ticket choices in one pass.

• Event organisers, venues and community teams working in registration & events.
• Teams who need to collect registrations, dietary needs and ticket choices in one pass without writing code or paying for a custom build.
• Anyone replacing headcounts that change hourly and no single attendee list with one structured record per enquiry.
• Respondents are attendees, guests and speakers — the form asks them 10 questions across 1 screen.
• Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of headcounts that change hourly and no single attendee list and turns each submission into a record your team can act on immediately.

• 3 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It collects a verified email address so replies and confirmations land.
• It captures a numeric value you can filter and sort on.
• Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
• Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of Potluck Sign-Up Sheet lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

• Features advanced show logic: if “Are you bringing a dish?” is Yes, I'll bring a dish, the form dynamically exposes “Course you're bringing”. Otherwise that question never appears.
• Features conditional validation: if “Are you bringing a dish?” is Yes, I'll bring a dish, “Dish name” becomes mandatory before the form can be sent.
• Features advanced show logic: if “Does your dish contain common allergens?” is Yes, the form dynamically exposes “List the allergens”. Otherwise that question never appears.
• All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.