Registration & Events · community shared

Speaker Request Form — shared by the community

Priya N. shared this 14-question build with 2 conditional rules already wired up. Test it below, then take a copy.

A ready-to-use registration & events form for event organisers, venues and community teams: 14 questions, 2 pages, 2 conditional rules.

Shared by
Priya N. · Operations lead
Questions
14
Replies
3
Copies taken
320
See the library version

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Live preview and test console

This is the real form. Answer it to test the 1 conditional rule — nothing is sent or stored.

Page 1 of 2 — Event details

Speaker request

Event format

1 question is hidden by conditional logic right now — change an answer above to reveal it.

Works for you? Take Priya N.'s copy into your own workspace — questions, rules and settings included.

Who this template is for

Speaker Request Form is built for event organisers, venues and community teams who need to collect registrations, dietary needs and ticket choices in one pass.

  • Event organisers, venues and community teams working in registration & events.
  • Teams who need to collect registrations, dietary needs and ticket choices in one pass without writing code or paying for a custom build.
  • Anyone replacing headcounts that change hourly and no single attendee list with one structured record per enquiry.
  • Respondents are attendees, guests and speakers — the form asks them 14 questions across 2 screens.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of headcounts that change hourly and no single attendee list and turns each submission into a record your team can act on immediately.

  • 7 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It pins the request to a specific date.
  • It captures a numeric value you can filter and sort on.
  • Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Speaker Request Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 2 conditional rules ship with it.

  • Features advanced show logic: if “Event format” is Virtual, the form dynamically exposes “Video platform to be used”. Otherwise that question never appears.
  • Features conditional validation: if “Is an honorarium or speaker fee available?” is Yes, “Honorarium or fee amount” becomes mandatory before the form can be sent.
  • All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

What this form asks

Page 1 — Event details

  • Event namerequired
  • Event daterequired
  • Event formatrequired
  • Expected audience size
  • Topic or theme you'd like coveredrequired
  • Requested speaking length (minutes)
  • Video platform to be used
  • Technical or equipment requirements

Page 2 — Requester & compensation

  • Requested byrequired
  • Contact emailrequired
  • Contact phone
  • Is an honorarium or speaker fee available?required
  • Honorarium or fee amount
  • Anything else the speaker should know

Conditional logic in this build

  • When “Event format” is Virtual, show “Video platform to be used”.
  • When “Is an honorarium or speaker fee available?” is Yes, require “Honorarium or fee amount”.

Questions about this shared form

Does this form book the speaker automatically?

No — it captures the request details so you can reach out to a speaker with everything they need to say yes. A formal agreement should be handled separately.

What if we don't have a budget for a speaker fee?

Select "No" for the honorarium question; many speakers still accept unpaid engagements depending on the audience and cause.

Can I use this for a virtual-only event series?

Yes, choosing the virtual format reveals a field for the video platform so the speaker knows what to expect technically.

How far in advance should we submit a request?

As early as possible — popular speakers often book months ahead, and enough lead time also gives them room to prepare tailored material.

Is the Speaker Request Form template free to use?

Yes. You can preview and test Speaker Request Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Speaker Request Form template ask for?

It asks 14 questions across 2 pages, 7 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Speaker Request Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this registration & events form work?

2 conditional rules ship with the template: Features advanced show logic: if “Event format” is Virtual, the form dynamically exposes “Video platform to be used”. Otherwise that question never appears. Features conditional validation: if “Is an honorarium or speaker fee available?” is Yes, “Honorarium or fee amount” becomes mandatory before the form can be sent. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.

Where do responses to the Speaker Request Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Speaker Request Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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