Vacation Rental Agreement — shared by the community
Tom H. shared this 24-question build with 2 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use contracts & agreements form for small teams who need a reliable intake process: 24 questions, 3 pages, 2 conditional rules.
- Shared by
- Tom H. · Agency owner
- Questions
- 24
- Replies
- 20
- Copies taken
- 361
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Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
Page 1 of 3 — Parties and scope
This template runs as a straight sequence — no branching rules.
Works for you? Take Tom H.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Vacation Rental Agreement is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in contracts & agreements.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 24 questions across 3 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 21 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It records a signature you can keep as proof of agreement.
- It pins the request to a specific date.
- It captures a full postal address.
- It captures a numeric value you can filter and sort on.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Vacation Rental Agreement lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “Pets included in this stay?” is Yes, “Pet details and agreed charges” becomes mandatory before the form can be sent.
- Features conditional validation: if “Additional overnight guests planned?” is Yes, “Additional guest names and approved dates” becomes mandatory before the form can be sent.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Page 1 — Parties and scope
- Host or property managerrequired
- Lead guest namerequired
- Email addressrequired
- Phone numberrequired
- Mailing address
- Property address and booking referencerequired
- Arrival daterequired
- Departure daterequired
- Check-in and checkout timesrequired
- Total overnight guestsrequired
- Maximum permitted occupancyrequired
Page 2 — Service details and charges
- Accommodation, cleaning and other charges with currencyrequired
- Deposit, balance and payment deadlinesrequired
- Security deposit and return processrequired
- Pets included in this stay?required
- Pet details and agreed charges
- Additional overnight guests planned?required
- Additional guest names and approved dates
Page 3 — Review and acceptance
- House rules and checkout requirementsrequired
- Cancellation, refund and disruption termsrequired
- Host acceptance and booking confirmation processrequired
- Agreementrequired
- Lead guest signaturerequired
- Date signedrequired
Conditional logic in this build
- When “Pets included in this stay?” is Yes, require “Pet details and agreed charges”.
- When “Additional overnight guests planned?” is Yes, require “Additional guest names and approved dates”.
Questions about this shared form
How does this differ from Rental Guest Agreement?
This agreement records stay pricing, cancellation and booking acceptance; Rental Guest Agreement focuses on guest details and check-in acknowledgments.
Should I use it before an inquiry?
Usually no. Vacation Rental Booking Inquiry helps establish the property and dates before final terms are prepared.
Does signing collect payment?
No. These fields record the payment schedule; use your approved payment workflow separately.
Can this establish a long-term tenancy?
It is not designed for residential tenancy arrangements. Have the appropriate local agreement prepared instead.
Is the Vacation Rental Agreement template free to use?
Yes. You can preview and test Vacation Rental Agreement on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Vacation Rental Agreement template ask for?
It asks 24 questions across 3 pages, 21 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Vacation Rental Agreement form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this contracts & agreements form work?
2 conditional rules ship with the template: Features conditional validation: if “Pets included in this stay?” is Yes, “Pet details and agreed charges” becomes mandatory before the form can be sent. Features conditional validation: if “Additional overnight guests planned?” is Yes, “Additional guest names and approved dates” becomes mandatory before the form can be sent. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Vacation Rental Agreement form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Vacation Rental Agreement form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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