VBS Registration Form — shared by the community
Marta K. shared this 13-question build with 2 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use faith & congregations form for small teams who need a reliable intake process: 13 questions, 2 pages, 2 conditional rules.
- Shared by
- Marta K. · Practice manager
- Questions
- 13
- Replies
- 13
- Copies taken
- 274
vbs registration, vbs registration form, vacation bible school registration, vbs sign up form, free vbs registration template, church vbs registration online, vbs registration forms, vbs registration template, online vbs registration, vbs, registration, registrations, register, children, vacation, bible, school, group, church form, congregation form, ministry form, donation form, membership form, volunteer form, faith group form, parish form, giving form, ceremony booking form, vbs registration form example, shared vbs registration form
Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
Page 1 of 2 — Child & parent details
This template runs as a straight sequence — no branching rules.
Works for you? Take Marta K.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
VBS Registration Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in faith & congregations.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 13 questions across 2 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 8 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It pins the request to a specific date.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of VBS Registration Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “Age group” is Preschool (ages 3-5), “Parent or guardian must remain on site” becomes mandatory before the form can be sent.
- Features conditional validation: if “Does your child have any allergies or medical conditions?” is Yes, “Describe the allergy or condition” becomes mandatory before the form can be sent.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Page 1 — Child & parent details
- Child's full namerequired
- Child's date of birthrequired
- Age grouprequired
- Parent or guardian namerequired
- Parent or guardian emailrequired
- Parent or guardian phone
- Emergency contact name and phonerequired
Page 2 — Health & consent
- Does your child have any allergies or medical conditions?required
- Describe the allergy or condition
- Parent or guardian must remain on site
- T-shirt size
- Photo/video consent for church userequired
- How did you hear about our VBS program?
Conditional logic in this build
- When “Age group” is Preschool (ages 3-5), require “Parent or guardian must remain on site”.
- When “Does your child have any allergies or medical conditions?” is Yes, require “Describe the allergy or condition”.
Questions about this shared form
Can I register more than one child at once?
Submit one form per child — it keeps age-group placement and allergy notes accurate for each child individually.
Do preschoolers need a parent to stay on site?
Many programs require it; the logic here flags that requirement automatically when Preschool is selected, but confirm your own church's policy.
How is this different from a general event Registration Form?
This version is built specifically for VBS, with age-group placement, allergy tracking and photo consent tailored to a week of children's programming.
What if we also need adult volunteers?
Use a separate Volunteer Application for adult leaders and helpers — this form is for the children attending.
Is the VBS Registration Form template free to use?
Yes. You can preview and test VBS Registration Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the VBS Registration Form template ask for?
It asks 13 questions across 2 pages, 8 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the VBS Registration Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this faith & congregations form work?
2 conditional rules ship with the template: Features conditional validation: if “Age group” is Preschool (ages 3-5), “Parent or guardian must remain on site” becomes mandatory before the form can be sent. Features conditional validation: if “Does your child have any allergies or medical conditions?” is Yes, “Describe the allergy or condition” becomes mandatory before the form can be sent. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the VBS Registration Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the VBS Registration Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
More from the community
Church Membership Registration Form
Register members with household, ministry interests and consent.
Donation & Tithe Form
Take one-off and recurring giving with fund designation and gift aid.
Ministry Volunteer Sign-Up Form
Recruit volunteers with availability, skills and safeguarding checks.
Wedding & Baptism Booking Request
Request a wedding, baptism or ceremony date with all the details.
Quick Prayer Request
A short, private way for the congregation to ask for prayer.
Baptism Registration
Register a baptism: the candidate and their details, parents and godparents or sponsors, preparation class attendance, preferred date and any requests.