Volunteer Hours Log — shared by the community

Who this template is for

Volunteer Hours Log is built for charities, foundations and community groups who need to sign people up and record consent and eligibility.

• Charities, foundations and community groups working in non-profit & community.
• Teams who need to sign people up and record consent and eligibility without writing code or paying for a custom build.
• Anyone replacing volunteer and donor records living in spreadsheets with one structured record per enquiry.
• Respondents are donors, volunteers and beneficiaries — the form asks them 17 questions across 1 screen.
• Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of volunteer and donor records living in spreadsheets and turns each submission into a record your team can act on immediately.

• 12 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It accepts a document or photo upload as evidence.
• It records a signature you can keep as proof of agreement.
• It pins the request to a specific date.
• It allows multiple selections without free text.
• It captures a numeric value you can filter and sort on.
• Conditional logic hides 9 questions until they are relevant — shorter forms convert better than long ones.
• Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of Volunteer Hours Log lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Check the upload limits on the file question so respondents can attach what you actually need.
5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 9 conditional rules ship with it.

• Features advanced show logic: if “Are you claiming expenses?” is Yes, the form dynamically exposes “Expenses claimed and amounts”. Otherwise that question never appears.
• Features conditional validation: if “Are you claiming expenses?” is Yes, “Expenses claimed and amounts” becomes mandatory before the form can be sent.
• Features advanced show logic: if “Are you claiming expenses?” is Yes, the form dynamically exposes “Receipts”. Otherwise that question never appears.
• Features advanced show logic: if “Was there an incident, accident or anything to report?” is Yes, the form dynamically exposes “What happened”. Otherwise that question never appears.
• Features conditional validation: if “Was there an incident, accident or anything to report?” is Yes, “What happened” becomes mandatory before the form can be sent.
• Features advanced show logic: if “Do you need these hours verified for a scheme or award?” is Yes, the form dynamically exposes “Which scheme or award”. Otherwise that question never appears.
• Features conditional validation: if “Do you need these hours verified for a scheme or award?” is Yes, “Which scheme or award” becomes mandatory before the form can be sent.
• Features advanced show logic: if “Did you take an unpaid break?” is Yes, the form dynamically exposes “Break length in minutes”. Otherwise that question never appears.
• Features conditional validation: if “Did you take an unpaid break?” is Yes, “Break length in minutes” becomes mandatory before the form can be sent.
• All 9 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.