Awards · free template

Community Hero Nomination Form

Nominate a volunteer or neighbour, with safeguarding and publicity questions built in.

A ready-to-use awards, contests & voting form for small teams who need a reliable intake process: 15 questions, 3 pages, 4 conditional rules.

Questions: 15
Pages: 3
Layouts: classic
Conditional rules: 4
Typical time: 10 min

Preview it in the gallery

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Also filed under

Nominations

Live preview and test console

This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.

Page 1 of 3 — Nominee

1 question is hidden by conditional logic right now — change an answer above to reveal it.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Community Hero Nomination Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

Small teams who need a reliable intake process working in awards, contests & voting.
Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
Anyone replacing chasing missing details over email with one structured record per enquiry.
Respondents are the people you send it to — the form asks them 15 questions across 3 screens.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

12 questions are required, so submissions arrive complete instead of needing a follow-up email.
It collects a verified email address so replies and confirmations land.
It captures a phone number for urgent follow-up.
It accepts a document or photo upload as evidence.
Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Community Hero Nomination Form lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Check the upload limits on the file question so respondents can attach what you actually need.
5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 4 conditional rules ship with it.

Features advanced show logic: if “Is the nominee under 18?” is Yes, the form dynamically exposes “Parent or guardian email address”. Otherwise that question never appears.
Features advanced show logic: if “May we name the nominee's local area?” is Yes, the form dynamically exposes “Local area or neighbourhood”. Otherwise that question never appears.
Features advanced show logic: if “Are you attaching a photograph?” is Yes, the form dynamically exposes “Photograph of the nominee”. Otherwise that question never appears.
Features conditional validation: if “Is the nominee under 18?” is Yes, “Parent or guardian email address” becomes mandatory before the form can be sent.
All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Local award schemes run on goodwill and fall over on permissions. This form asks for the story first — who the person is, the group or cause they give their time to, roughly how long they have been doing it, and what the neighbourhood would lose without them — and then works through the practical questions that a public announcement needs. Whether the nominee is under 18, because a young volunteer needs a guardian's consent before their name and photograph appear anywhere. Whether the nominee is happy to be contacted by a local reporter, because a shortlist story is often the prize that matters most. Whether their home area may be named, which volunteers who support vulnerable people frequently decline. A photograph can be attached by the nominator, with a declaration that they have the subject's permission to share it. The result is a nomination you can act on the day it arrives rather than a nomination that generates a fortnight of chasing.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Nominee

Nominee namerequired
Group, charity or cause they supportrequired
Roughly how long have they been doing this?required
Is the nominee under 18?required
Parent or guardian email addressrequired

Page 2 — The story

What do they do for the community?required
What would the neighbourhood lose without them?required
Are you attaching a photograph?required
Photograph of the nominee

Page 3 — Permissions

May we name the nominee's local area?required
Local area or neighbourhood
May a local reporter contact the nominee?required
Your namerequired
Your email addressrequired
Your phone number

15 questions in total.

How the form changes as it's filled in

This template ships with 4 conditional rules, grouped into 4 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Is the nominee under 18?”

Reveals questions
If “Is the nominee under 18?” is Yes, the form reveals “Parent or guardian email address”.
Makes answers required
If “Is the nominee under 18?” is Yes, “Parent or guardian email address” becomes required before the form can be submitted.

Driven by “May we name the nominee's local area?”

Reveals questions
If “May we name the nominee's local area?” is Yes, the form reveals “Local area or neighbourhood”.

Driven by “Are you attaching a photograph?”

Reveals questions
If “Are you attaching a photograph?” is Yes, the form reveals “Photograph of the nominee”.

Set it up step by step

1
Name the scheme
Rename the form for your award and set the closing date in the introduction.
2
Keep the permission questions
Under-18, area naming and press contact are what make the announcement possible.
3
Promote locally
Share the link with community groups, libraries and the local paper rather than only online.
4
Verify before shortlisting
Call the organisation named in the nomination to confirm the contribution.
5
Open the vote
Move verified nominees into the public voting form and publish the shortlist with approved photos.

Mistakes to avoid

Publishing a nominee's home area without asking, which volunteers working with vulnerable people rarely want.
Forgetting to ask whether the nominee is under 18, so guardian consent is chased after the shortlist is public.
Collecting no photograph, then having nothing to run alongside the announcement.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Verify each nominee with the organisation named on the form, confirm photo and publicity permissions, then open the public vote.

Works in this layout

Browse classic templates

Forms that overlap this one

These pages cover the same subject ground as the community hero nomination form, matched on the words people actually search for.

Frequently asked questions

Do I need the nominee's permission to nominate them?

Not usually to nominate, but you do to publish. This form captures publicity, photograph and area-naming consent separately so nothing is assumed.

Can young people be nominated?

Yes. A yes on the under-18 question opens a guardian email so consent can be confirmed before any public announcement.

What if the nominee declines the publicity?

Judge them anyway and announce with initials or a role description — the consent answers tell you which is allowed.

Can nominations come from outside the area?

Yes, though most schemes require the nominee's activity to be local. Add an eligibility question if your rules are stricter.

Is the Community Hero Nomination Form template free to use?

Yes. You can preview and test Community Hero Nomination Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Community Hero Nomination Form template ask for?

It asks 15 questions across 3 pages, 12 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Community Hero Nomination Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this awards, contests & voting form work?

4 conditional rules ship with the template: Features advanced show logic: if “Is the nominee under 18?” is Yes, the form dynamically exposes “Parent or guardian email address”. Otherwise that question never appears. Features advanced show logic: if “May we name the nominee's local area?” is Yes, the form dynamically exposes “Local area or neighbourhood”. Otherwise that question never appears. Features advanced show logic: if “Are you attaching a photograph?” is Yes, the form dynamically exposes “Photograph of the nominee”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Community Hero Nomination Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Community Hero Nomination Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

More forms teams pair with the community hero nomination form.

Related categories

All Awards, Contests & Voting templates