Awards · free template

Employee of the Month Nomination Form

A short internal nomination that ties one colleague to one value and one example.

A ready-to-use awards, contests & voting form for small teams who need a reliable intake process: 11 questions, 3 pages, 3 conditional rules.

Questions: 11
Pages: 3
Layouts: classic · card
Conditional rules: 3
Typical time: 4 min

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Nominations

Live preview and test console

This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.

Page 1 of 3 — Nomination

Every question on this page is currently visible.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Employee of the Month Nomination Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

Small teams who need a reliable intake process working in awards, contests & voting.
Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
Anyone replacing chasing missing details over email with one structured record per enquiry.
Respondents are the people you send it to — the form asks them 11 questions across 3 screens.
Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

8 questions are required, so submissions arrive complete instead of needing a follow-up email.
Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Employee of the Month Nomination Form lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

Features advanced show logic: if “Has the nominee won in the last six months?” is Yes, the form dynamically exposes “What is different this time?”. Otherwise that question never appears.
Features advanced show logic: if “Are you the nominee's line manager?” is Yes, the form dynamically exposes “Has this been discussed at a team meeting?”. Otherwise that question never appears.
Features advanced show logic: if “Would you like to stay anonymous to the nominee?” is No, the form dynamically exposes “Your name”. Otherwise that question never appears.
All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Recognition schemes die when nominating becomes a chore, so this one is deliberately four minutes long. A colleague picks the month, names the person and their department, chooses the company value the behaviour demonstrated, and writes one concrete example of what happened — the field asks for a moment, not a character reference, because a moment is what reads well when the winner is announced. Because the same handful of people tend to be nominated repeatedly, the form asks whether the nominee has won in the last six months and, if they have, invites the nominator to say what is different this time; panels find that single question does more to widen the spread of winners than any rule change. Nominations from a line manager are flagged so the panel can see the balance between peer and manager recognition at a glance. Everything lands in one sortable list per month, and the winning example can be lifted straight into the announcement without rewriting it.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Nomination

Month being nominated forrequired
Nominee namerequired
Nominee departmentrequired

Page 2 — Why

Which value did they demonstrate?required
What did they actually do?required
Has the nominee won in the last six months?required
What is different this time?

Page 3 — About you

Are you the nominee's line manager?required
Has this been discussed at a team meeting?
Would you like to stay anonymous to the nominee?required
Your name

11 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Has the nominee won in the last six months?”

Reveals questions
If “Has the nominee won in the last six months?” is Yes, the form reveals “What is different this time?”.

Driven by “Are you the nominee's line manager?”

Reveals questions
If “Are you the nominee's line manager?” is Yes, the form reveals “Has this been discussed at a team meeting?”.

Driven by “Would you like to stay anonymous to the nominee?”

Reveals questions
If “Would you like to stay anonymous to the nominee?” is No, the form reveals “Your name”.

Set it up step by step

1
Set your values list
Replace the sample company values with the ones your scheme actually judges against.
2
Pin it somewhere obvious
Embed the form on the intranet home page — nomination volume tracks visibility, not enthusiasm.
3
Keep the example field short
One moment, three sentences. Long nominations reduce the number of nominations.
4
Review monthly
Sort by month, read the examples at the management meeting and pick without seeing the nominator.
5
Announce with the words used
Publish the winning example verbatim; it is far better recognition than a name on a certificate.

Mistakes to avoid

Running the nomination on email, so half the entries are lost in a thread by the time the panel meets.
Letting people nominate their own department every month with no example attached.
Skipping the month field, which makes the archive impossible to sort a year later.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Filter the month, read the examples aloud at the management meeting, and publish the winner with the actual sentence somebody wrote about them.

Works in both layouts

Browse classic templates Browse card templates

Forms that overlap this one

These pages cover the same subject ground as the employee of the month nomination form, matched on the words people actually search for.

Frequently asked questions

Can nominations be anonymous?

Yes. The form asks whether the nominator wants to stay anonymous to the nominee, and only asks for a name when they say no.

Can the same person win twice?

That is your rule to set, but the form surfaces a recent win and asks what is different this time so the panel decides with the facts.

Should managers nominate?

Usually yes, but the form flags manager nominations so you can see whether peer recognition is actually happening.

How do I keep a yearly archive?

The month field makes the export sortable, so a full year of winners and runners-up is one filter away.

Is the Employee of the Month Nomination Form template free to use?

Yes. You can preview and test Employee of the Month Nomination Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Employee of the Month Nomination Form template ask for?

It asks 11 questions across 3 pages, 8 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Employee of the Month Nomination Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this awards, contests & voting form work?

3 conditional rules ship with the template: Features advanced show logic: if “Has the nominee won in the last six months?” is Yes, the form dynamically exposes “What is different this time?”. Otherwise that question never appears. Features advanced show logic: if “Are you the nominee's line manager?” is Yes, the form dynamically exposes “Has this been discussed at a team meeting?”. Otherwise that question never appears. Features advanced show logic: if “Would you like to stay anonymous to the nominee?” is No, the form dynamically exposes “Your name”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Employee of the Month Nomination Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Employee of the Month Nomination Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

More forms teams pair with the employee of the month nomination form.

Related categories

All Awards, Contests & Voting templates