HelloForms
Awards · free template

Public Award Voting Form

Run a one-vote-per-person public ballot with the checks that keep the result credible.

A ready-to-use awards, contests & voting form for small teams who need a reliable intake process: 10 questions, 3 pages, 3 conditional rules.

Questions
10
Pages
3
Layouts
card · classic
Conditional rules
3
Typical time
2 min
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Live preview and test console

This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.

Page 1 of 3 — Your vote

Cast your vote

1 question is hidden by conditional logic right now — change an answer above to reveal it.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Public Award Voting Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in awards, contests & voting.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 10 questions across 3 screens.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 8 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Public Award Voting Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features advanced show logic: if “Would you like the result emailed to you?” is Yes, the form dynamically exposes “Email address for the result”. Otherwise that question never appears.
  • Features advanced show logic: if “Would you like to say why you voted this way?” is Yes, the form dynamically exposes “Why did you vote for them?”. Otherwise that question never appears.
  • Features advanced show logic: if “Are you connected to any of the finalists?” is Yes, the form dynamically exposes “Which finalist are you connected to?”. Otherwise that question never appears.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

A public vote has to be quick enough that people finish it and traceable enough that the winner can be announced without an argument. This form asks for one choice from the shortlist, a first name and an email address, and nothing else on the first screen. The email is not for marketing — it is the de-duplication key, and the form says so plainly, with a separate optional opt-in underneath for anyone who does want the results emailed to them. An optional one-line reason for the vote is included because those lines are the best material for the announcement post, and voters give them freely when it is clear they are not required. A confirmation that the voter has read the rules and is voting once carries more weight than it looks like it should: it converts a duplicate vote from an accident into a breach of a stated rule, which is what lets an organiser discard it. Built on the card layout, so it is one question per screen on a phone.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Your vote

  • Which finalist gets your vote?required
  • Would you like to say why you voted this way?required
  • Why did you vote for them?

Page 2 — About you

  • First namerequired
  • Email addressrequired
  • Are you connected to any of the finalists?required
  • Which finalist are you connected to?

Page 3 — Confirm

  • Voting rulesrequired
  • Would you like the result emailed to you?required
  • Email address for the resultrequired

10 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Would you like the result emailed to you?”

  • Reveals questions

    If “Would you like the result emailed to you?” is Yes, the form reveals “Email address for the result”.

Driven by “Would you like to say why you voted this way?”

  • Reveals questions

    If “Would you like to say why you voted this way?” is Yes, the form reveals “Why did you vote for them?”.

Driven by “Are you connected to any of the finalists?”

  • Reveals questions

    If “Are you connected to any of the finalists?” is Yes, the form reveals “Which finalist are you connected to?”.

Set it up step by step

  1. 1

    Load the finalists

    Replace the sample finalist list with your shortlist, in a fixed order or randomised per voter.

  2. 2

    Publish the rules

    State the closing time and the one-vote rule on the page hosting the form.

  3. 3

    Keep it to one screen each

    The card layout is deliberate: turnout drops fast once a public vote looks like a form.

  4. 4

    De-duplicate on close

    Sort the export by email and remove repeat votes before counting.

  5. 5

    Announce the count

    Publish the totals and, if it is a combined award, how the public vote was weighted against the judges' score.

Mistakes to avoid

  • Publishing a vote with no identifying field at all, which makes the result impossible to defend.
  • Asking for so much data that turnout collapses — a public vote should be under a minute.
  • Forgetting the marketing opt-in, then emailing everyone who voted and generating complaints.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Close the vote at the published deadline, de-duplicate by email, and announce the count alongside the judges' score if the award is a combined one.

Works in both layouts

Browse card templatesBrowse classic templates

Forms that overlap this one

These pages cover the same subject ground as the public award voting form, matched on the words people actually search for.

Frequently asked questions

How do you stop people voting twice?

The email address is the de-duplication key and the rules confirmation makes a repeat vote a stated breach, so duplicates can be discarded on close.

Can I run it anonymously?

You can remove the email, but then you cannot defend the result. Most schemes keep the email and explain that it is only used to de-duplicate.

Can the public vote count towards the final result?

Yes — publish the weighting in advance, for example 30% public and 70% judges, and apply it when you combine the exports.

Should the finalist order be randomised?

If you can, yes. A fixed list gives a measurable advantage to the first name on it.

Is the Public Award Voting Form template free to use?

Yes. You can preview and test Public Award Voting Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Public Award Voting Form template ask for?

It asks 10 questions across 3 pages, 8 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Public Award Voting Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this awards, contests & voting form work?

3 conditional rules ship with the template: Features advanced show logic: if “Would you like the result emailed to you?” is Yes, the form dynamically exposes “Email address for the result”. Otherwise that question never appears. Features advanced show logic: if “Would you like to say why you voted this way?” is Yes, the form dynamically exposes “Why did you vote for them?”. Otherwise that question never appears. Features advanced show logic: if “Are you connected to any of the finalists?” is Yes, the form dynamically exposes “Which finalist are you connected to?”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Public Award Voting Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Public Award Voting Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Related templates

More forms teams pair with the public award voting form.

Related categories

All Awards, Contests & Voting templates