Craft Fair Vendor Application
Screen craft fair vendors with product descriptions, maker details, booth preferences, display photos, power requests and event participation terms.
A ready-to-use applications & memberships form for programmes, clubs, landlords and admissions teams: 20 questions, 2 pages, 3 conditional rules.
- Questions
- 20
- Pages
- 2
- Layouts
- classic · card
- Time to complete
- ≈ 8 min
- Conditional rules
- 3
Searches this template answers
Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
Page 1 of 2 — Maker and merchandise
This template runs as a straight sequence — no branching rules.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Legal text not required — passingThis template collects neither health nor regulated financial information.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Craft Fair Vendor Application is built for programmes, clubs, landlords and admissions teams who need to screen applications against the same criteria every time.
- Programmes, clubs, landlords and admissions teams working in applications & memberships.
- Teams who need to screen applications against the same criteria every time without writing code or paying for a custom build.
- Anyone replacing inconsistent applications that can't be compared fairly with one structured record per enquiry.
- Respondents are applicants and prospective members — the form asks them 20 questions across 2 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of inconsistent applications that can't be compared fairly and turns each submission into a record your team can act on immediately.
- 15 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It accepts a document or photo upload as evidence.
- It records a signature you can keep as proof of agreement.
- Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Craft Fair Vendor Application lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Check the upload limits on the file question so respondents can attach what you actually need.
- 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 3 conditional rules ship with it.
- Features conditional validation: if “Electrical connection requested?” is Yes, “Equipment and power requirements” becomes mandatory before the form can be sent.
- Features conditional validation: if “Sharing a booth?” is Yes, “Co-vendor names and product details” becomes mandatory before the form can be sent.
- Features conditional validation: if “Selling food or beverages?” is Yes, “Food sales and documentation discussion” becomes mandatory before the form can be sent.
- All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
A curated craft fair succeeds when the product mix, booth layout and vendor expectations are considered together. An application that asks only for a business name and payment cannot help an organizer make those decisions. This template starts with the maker's contact details, business identity and public portfolio, then asks what will actually be sold and how the applicant contributes to making it. Product and display images support selection without requiring a polished website. The logistics section collects booth preferences, setup needs and electrical requirements, allowing the coordinator to spot space or service constraints before offering a place. Shared-booth requests receive a separate participant brief so another seller is not introduced after the floor plan is finished. A food-sales question prompts a discussion about the event's applicable documentation and vendor requirements rather than assuming every handmade product belongs under the same rules. The closing signature acknowledges that applying is not acceptance and that fees and participation conditions follow the selection decision. Intended for community market teams and independent fair organizers, the form supports a transparent review workflow. It does not issue permits, certify a vendor's products or replace a detailed exhibitor agreement and event-specific operating instructions.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Page 1 — Maker and merchandise
- Applicant namerequired
- Email addressrequired
- Vendor contact phonerequired
- Business or maker namerequired
- Website or public portfolio
- Event name or daterequired
- Products proposed for salerequired
- Your role in designing or making the productsrequired
- Typical product price range and currencyrequired
- Product and booth display photosrequired
Page 2 — Booth and participation
- Requested booth size and configurationrequired
- Electrical connection requested?required
- Equipment and power requirements
- Sharing a booth?required
- Co-vendor names and product details
- Selling food or beverages?required
- Food sales and documentation discussion
- Setup, unloading and accessibility requests
- Agreementrequired
- Applicant signaturerequired
20 questions in total.
How the form changes as it's filled in
This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Electrical connection requested?”
- Makes answers required
If “Electrical connection requested?” is Yes, “Equipment and power requirements” becomes required before the form can be submitted.
Driven by “Sharing a booth?”
- Makes answers required
If “Sharing a booth?” is Yes, “Co-vendor names and product details” becomes required before the form can be submitted.
Driven by “Selling food or beverages?”
- Makes answers required
If “Selling food or beverages?” is Yes, “Food sales and documentation discussion” becomes required before the form can be submitted.
Set it up step by step
- 1
Publish your selection criteria
Explain the event's product scope, maker expectations and review timeline alongside the application.
- 2
Specify booth options
Replace the size prompt with the actual footprint choices and clarify what furniture is supplied.
- 3
Review practical requirements early
Check electrical loads, food-sales questions and shared booths before allocating spaces.
- 4
Separate acceptance from payment
Send selected vendors their placement, fees and event terms rather than charging every applicant automatically.
Mistakes to avoid
- Selecting vendors without reviewing product overlap across the whole market.
- Promising electricity before confirming venue capacity and equipment needs.
- Allowing unreviewed co-vendors to appear on setup day.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Assess applications against the published criteria, resolve operational questions and send acceptance or waitlist decisions with the appropriate next steps.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the craft fair vendor application, matched on the words people actually search for.
Vendor Booth Application
applicationapplyboothcoordinatorcraft
Vendor & Exhibitor Registration Form
applicationboothcoordinatorcraftevent
Market Stall Application
admissionapplicationapplycoordinatorcraft
Food Truck Vendor Form
admissionapplicationapplycoordinatoreligibility
Food Truck Pitch Application
admissionapplicationapplycoordinatoreligibility
Blank Application Form
admissionapplicationapplycoordinatordetail
Privacy & compliance
This form takes money. Card details are handled by the payment provider and never stored in your response data — you keep the order details, not the card number.
Frequently asked questions
Is completing this a booth reservation?
No. It is an application for review; organizers should communicate selection and payment steps separately.
Can food makers apply?
Yes, if the event accepts them. Review their proposed sales and documentation against your venue and event requirements.
Can two makers share a space?
The form records that request and both product ranges so organizers can decide before placing the booth.
What can accepted vendors use for promotional print?
Printing Order Form can collect specifications for flyers, cards and other market materials.
Is the Craft Fair Vendor Application template free to use?
Yes. You can preview and test Craft Fair Vendor Application on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Craft Fair Vendor Application template ask for?
It asks 20 questions across 2 pages, 15 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Craft Fair Vendor Application form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this applications & memberships form work?
3 conditional rules ship with the template: Features conditional validation: if “Electrical connection requested?” is Yes, “Equipment and power requirements” becomes mandatory before the form can be sent. Features conditional validation: if “Sharing a booth?” is Yes, “Co-vendor names and product details” becomes mandatory before the form can be sent. Features conditional validation: if “Selling food or beverages?” is Yes, “Food sales and documentation discussion” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.
Where do responses to the Craft Fair Vendor Application form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Craft Fair Vendor Application form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Can respondents upload files?
Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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