HelloForms
Facilities & Property Management · community shared

Change of Address Form — shared by the community

Yusuf E. shared this 11-question build with 3 conditional rules already wired up. Test it below, then take a copy.

A ready-to-use facilities & property management form for small teams who need a reliable intake process: 11 questions, 1 page, 3 conditional rules.

Shared by
Yusuf E. · Recruitment partner
Questions
11
Replies
9
Copies taken
650
See the library version

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Live preview and test console

This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.

Tell us about the move

I confirm the details above are correct.

This form does not provide financial, tax or legal advice. Any figures shown are indicative only and are not an offer of credit or a guarantee of terms. Please seek advice from a regulated adviser before making a decision.

2 questions are hidden by conditional logic right now — change an answer above to reveal them.

Works for you? Take Yusuf E.'s copy into your own workspace — questions, rules and settings included.

Who this template is for

Change of Address Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in facilities & property management.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 11 questions across 1 screen.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 4 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It pins the request to a specific date.
  • It captures a full postal address.
  • It allows multiple selections without free text.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Change of Address Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features advanced show logic: if “Phone changed too?” is Yes, the form dynamically exposes “New phone”. Otherwise that question never appears.
  • Features conditional validation: if “Phone changed too?” is Yes, “New phone” becomes mandatory before the form can be sent.
  • Features advanced show logic: if “Who should be notified” includes Billing, the form dynamically exposes “Invoice address note”. Otherwise that question never appears.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

What this form asks

Address change

  • Full namerequired
  • Account, customer or employee reference
  • Old address
  • New address
  • Effective daterequired
  • Phone changed too?
  • New phone
  • Email addressrequired
  • Who should be notified
  • Invoice address note
  • Confirm accuracyrequired

Conditional logic in this build

  • When “Phone changed too?” is Yes, show “New phone”.
  • When “Phone changed too?” is Yes, require “New phone”.
  • When “Who should be notified” includes Billing, show “Invoice address note”.

Questions about this shared form

Why ask for the old address?

It is how an administrator finds the right record and proves what changed. Keeping both addresses gives you an audit trail with no extra work.

Can we use this for employees and customers?

Yes. Rename the reference field and the notify list; the rest of the form works unchanged for HR, billing and membership records.

Does it handle international addresses?

The address question accepts free-form entry including country lines, so overseas moves are captured correctly.

What about proof of address?

Add a file upload in the builder if your policy requires a bill or tenancy agreement — most internal records do not.

Is the Change of Address Form template free to use?

Yes. You can preview and test Change of Address Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Change of Address Form template ask for?

It asks 11 questions across 1 page, 4 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Change of Address Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this facilities & property management form work?

3 conditional rules ship with the template: Features advanced show logic: if “Phone changed too?” is Yes, the form dynamically exposes “New phone”. Otherwise that question never appears. Features conditional validation: if “Phone changed too?” is Yes, “New phone” becomes mandatory before the form can be sent. Features advanced show logic: if “Who should be notified” includes Billing, the form dynamically exposes “Invoice address note”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Change of Address Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Change of Address Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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