Childcare & Family · community shared

Child Allergy Action Form — shared by the community

Sam B. shared this 15-question build with 3 conditional rules already wired up. Test it below, then take a copy.

A ready-to-use childcare & family form for small teams who need a reliable intake process: 15 questions, 3 pages, 3 conditional rules.

Shared by
Sam B. · Customer success
Questions
15
Replies
16
Copies taken
637
See the library version

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Live preview and test console

This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.

Page 1 of 3 — Child and Allergies

Make Allergy Information Ready for Staff

Helps staff match this information to the correct child.

Use names from current records. Clearly identify any suspected allergy that is still being assessed.

Choose Yes if you have a current individualized plan to share.

Is a current allergy care plan available?

2 questions are hidden by conditional logic right now — change an answer above to reveal them.

Works for you? Take Sam B.'s copy into your own workspace — questions, rules and settings included.

Who this template is for

Child Allergy Action Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in childcare & family.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 15 questions across 3 screens.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 9 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It captures a phone number for urgent follow-up.
  • It accepts a document or photo upload as evidence.
  • It pins the request to a specific date.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Child Allergy Action Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Check the upload limits on the file question so respondents can attach what you actually need.
  5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features advanced show logic: if “Is a current allergy care plan available?” is Yes, the form dynamically exposes “Current allergy care plan”. Otherwise that question never appears.
  • Features advanced show logic: if “Is a current allergy care plan available?” is Not yet, the form dynamically exposes “Care plan follow-up”. Otherwise that question never appears.
  • Features advanced show logic: if “Will allergy medication be kept at the setting?” is Yes, the form dynamically exposes “Medication handoff details”. Otherwise that question never appears.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

What this form asks

Page 1 — Child and Allergies

  • Child's full namerequired
  • Child's date of birthrequired
  • Allergies and known triggersrequired
  • Is a current allergy care plan available?required
  • Current allergy care plan
  • Care plan follow-up

Page 2 — Medication and Contacts

  • Will allergy medication be kept at the setting?required
  • Medication handoff details
  • Parent or guardian's full namerequired
  • Parent or guardian's phonerequired
  • Backup contact's name and relationship
  • Backup contact's phone

Page 3 — Handoff and Review

  • Staff handoff notes
  • Requested review daterequired
  • Information and update acknowledgmentrequired

Conditional logic in this build

  • When “Is a current allergy care plan available?” is Yes, show “Current allergy care plan”.
  • When “Is a current allergy care plan available?” is Not yet, show “Care plan follow-up”.
  • When “Will allergy medication be kept at the setting?” is Yes, show “Medication handoff details”.

Questions about this shared form

Does this form tell staff what to do during an allergic reaction?

No. It organizes information and handoff arrangements. Individualized response instructions belong in the child's current care plan, alongside your setting's established emergency procedures.

What if a family does not have a care plan ready?

The Not yet answer reveals a follow-up field for the person responsible and expected timing. Assign a staff reviewer to resolve the gap through your setting's process; do not treat the submission as a complete action plan.

Should allergy details also appear on the enrollment form?

Use the Daycare Enrollment Form to identify that an allergy record is needed, then collect the detailed handoff here. Link the records internally so families are not maintaining conflicting copies of the same information.

Does the backup contact have permission to collect the child?

No. A contact listed here is not automatically an authorized collector. Keep collection permissions in the Child Pick-Up Authorization Form and check that record separately.

Is the Child Allergy Action Form template free to use?

Yes. You can preview and test Child Allergy Action Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Child Allergy Action Form template ask for?

It asks 15 questions across 3 pages, 9 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Child Allergy Action Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this childcare & family form work?

3 conditional rules ship with the template: Features advanced show logic: if “Is a current allergy care plan available?” is Yes, the form dynamically exposes “Current allergy care plan”. Otherwise that question never appears. Features advanced show logic: if “Is a current allergy care plan available?” is Not yet, the form dynamically exposes “Care plan follow-up”. Otherwise that question never appears. Features advanced show logic: if “Will allergy medication be kept at the setting?” is Yes, the form dynamically exposes “Medication handoff details”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Child Allergy Action Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Child Allergy Action Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

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