Daycare Enrollment Form — shared by the community
Sam B. shared this 35-question build with 3 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use childcare & family form for small teams who need a reliable intake process: 35 questions, 5 pages, 3 conditional rules.
- Shared by
- Sam B. · Customer success
- Questions
- 35
- Replies
- 24
- Copies taken
- 693
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Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
Page 1 of 5 — About your child
This template runs as a straight sequence — no branching rules.
Works for you? Take Sam B.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Daycare Enrollment Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in childcare & family.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 35 questions across 5 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 21 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It records a signature you can keep as proof of agreement.
- It pins the request to a specific date.
- It captures a full postal address.
- It allows multiple selections without free text.
- Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Daycare Enrollment Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 3 conditional rules ship with it.
- Features conditional validation: if “Any allergies?” is Yes, “Allergy details, severity and symptoms” becomes mandatory before the form can be sent.
- Features conditional validation: if “Does your child need medication during the day?” is Yes, “Medication, dose and storage” becomes mandatory before the form can be sent.
- Features conditional validation: if “Any additional needs or existing support plan?” is Yes, “Please describe, and name any professionals involved” becomes mandatory before the form can be sent.
- All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Page 1 — About your child
- Child's full namerequired
- Preferred name
- Date of birthrequired
- Sexrequired
- Home language(s)
- Any additional needs or existing support plan?required
- Please describe, and name any professionals involved
Page 2 — Parents and contacts
- First parent or carer namerequired
- First parent emailrequired
- First parent mobile
- Home address
- Second parent or carer name and contact
- Who holds parental responsibility?required
- Emergency contact 1 (name, relationship, phone)required
- Emergency contact 2 (name, relationship, phone)required
Page 3 — Health
- Doctor's surgery and phonerequired
- Immunisations up to date?required
- Any allergies?required
- Allergy details, severity and symptoms
- Does your child need medication during the day?required
- Medication, dose and storage
- Dietary requirements
- EpiPen or inhaler to be kept on site?required
Page 4 — Routine
- Sleep and nap routine
- Comfort item or toy
- Toileting stagerequired
- Words your child uses for the toilet
- Feeding and drinking routine
- Anything that upsets or soothes your child
Page 5 — Sessions and consent
- Days requestedrequired
- Sessionrequired
- Preferred start daterequired
- I consent torequired
- Agreementrequired
- Parent or carer signaturerequired
Conditional logic in this build
- When “Any allergies?” is Yes, require “Allergy details, severity and symptoms”.
- When “Does your child need medication during the day?” is Yes, require “Medication, dose and storage”.
- When “Any additional needs or existing support plan?” is Yes, require “Please describe, and name any professionals involved”.
Questions about this shared form
Is it detailed enough for inspection?
It covers the standard record set — identity, contacts, health, consents and sessions — and you can add any locally required fields.
Are consents separate?
Yes — photography, outings, sun cream, first aid, emergency treatment and personal care are each agreed individually.
Can parents upload documents?
Add a file upload field for birth certificates, immunisation records or support plans.
Can we use it for holiday clubs too?
Duplicate it and simplify the routine section for older children attending short-term provision.
Is the Daycare Enrollment Form template free to use?
Yes. You can preview and test Daycare Enrollment Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Daycare Enrollment Form template ask for?
It asks 35 questions across 5 pages, 21 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Daycare Enrollment Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this childcare & family form work?
3 conditional rules ship with the template: Features conditional validation: if “Any allergies?” is Yes, “Allergy details, severity and symptoms” becomes mandatory before the form can be sent. Features conditional validation: if “Does your child need medication during the day?” is Yes, “Medication, dose and storage” becomes mandatory before the form can be sent. Features conditional validation: if “Any additional needs or existing support plan?” is Yes, “Please describe, and name any professionals involved” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.
Where do responses to the Daycare Enrollment Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Daycare Enrollment Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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