Childcare & Family · community shared

Child Sleep Routine Form — shared by the community

Rachel O. shared this 14-question build with 3 conditional rules already wired up. Test it below, then take a copy.

A ready-to-use childcare & family form for small teams who need a reliable intake process: 14 questions, 2 pages, 3 conditional rules.

Shared by
Rachel O. · Events coordinator
Questions
14
Replies
7
Copies taken
388
See the library version

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Live preview and test console

This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.

Page 1 of 2 — Usual Sleep Pattern

Tell us what sleep usually looks like

Use the date you checked that these details still reflect your child's routine.

About when your child settles for the night, rather than when bedtime preparation starts.

An approximate time is enough.

If it varies, describe tiredness cues and any quiet-time routine on the next page.

Does your child usually nap?

1 question is hidden by conditional logic right now — change an answer above to reveal it.

Works for you? Take Rachel O.'s copy into your own workspace — questions, rules and settings included.

Who this template is for

Child Sleep Routine Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in childcare & family.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 14 questions across 2 screens.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 8 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It pins the request to a specific date.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Child Sleep Routine Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features advanced show logic: if “Does your child usually nap?” is Yes, the form dynamically exposes “Usual nap pattern”. Otherwise that question never appears.
  • Features advanced show logic: if “Is there a familiar comfort item?” is Yes, the form dynamically exposes “Comfort item details”. Otherwise that question never appears.
  • Features advanced show logic: if “Has the routine changed recently?” is Yes, the form dynamically exposes “Recent routine changes”. Otherwise that question never appears.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

What this form asks

Page 1 — Usual Sleep Pattern

  • Child's full namerequired
  • Parent or guardian's full namerequired
  • Routine last reviewedrequired
  • Usual evening bedtime
  • Usual morning wake-up time
  • Does your child usually nap?required
  • Usual nap pattern

Page 2 — Settling and Handover

  • Tiredness cues and settling sequencerequired
  • Is there a familiar comfort item?required
  • Comfort item details
  • What usually happens after waking?
  • Has the routine changed recently?required
  • Recent routine changes
  • Email for routine questionsrequired

Conditional logic in this build

  • When “Does your child usually nap?” is Yes, show “Usual nap pattern”.
  • When “Is there a familiar comfort item?” is Yes, show “Comfort item details”.
  • When “Has the routine changed recently?” is Yes, show “Recent routine changes”.

Questions about this shared form

Is this a daily sleep tracker?

No. It captures the child's usual routine and family preferences for a care handover. Use a separate daily record for actual sleep and wake times.

Can families complete it for a child who no longer naps?

Yes. Choose 'No' for the nap question and use the settling sequence field to describe tiredness cues and quiet-time preferences. The form also supports evening care.

Should this replace our enrollment paperwork?

No. Pair it with the Daycare Enrollment Form for broader intake information. Keep emergency contacts and other core enrollment details in your established records rather than repeating them here.

What if the requested routine cannot be followed in our setting?

Discuss the difference with the family before the care session and agree on what staff can offer. Treat the response as a starting point for that conversation, not an automatic approval of every requested practice.

Is the Child Sleep Routine Form template free to use?

Yes. You can preview and test Child Sleep Routine Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Child Sleep Routine Form template ask for?

It asks 14 questions across 2 pages, 8 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Child Sleep Routine Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this childcare & family form work?

3 conditional rules ship with the template: Features advanced show logic: if “Does your child usually nap?” is Yes, the form dynamically exposes “Usual nap pattern”. Otherwise that question never appears. Features advanced show logic: if “Is there a familiar comfort item?” is Yes, the form dynamically exposes “Comfort item details”. Otherwise that question never appears. Features advanced show logic: if “Has the routine changed recently?” is Yes, the form dynamically exposes “Recent routine changes”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Child Sleep Routine Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Child Sleep Routine Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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