Childcare Subsidy Request — shared by the community
Yusuf E. shared this 14-question build with 3 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use childcare & family form for small teams who need a reliable intake process: 14 questions, 3 pages, 3 conditional rules.
- Shared by
- Yusuf E. · Recruitment partner
- Questions
- 14
- Replies
- 17
- Copies taken
- 650
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Live preview and test console
This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.
Page 1 of 3 — Your Household
Every question on this page is currently visible.
Works for you? Take Yusuf E.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Childcare Subsidy Request is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in childcare & family.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 14 questions across 3 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 10 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It accepts a document or photo upload as evidence.
- It pins the request to a specific date.
- It captures a full postal address.
- It captures a numeric value you can filter and sort on.
- Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Childcare Subsidy Request lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Check the upload limits on the file question so respondents can attach what you actually need.
- 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 3 conditional rules ship with it.
- Features advanced show logic: if “Have you chosen a childcare provider?” is Yes, the form dynamically exposes “Childcare provider name”. Otherwise that question never appears.
- Features advanced show logic: if “Supporting document status” is I have documents ready, the form dynamically exposes “Supporting documents”. Otherwise that question never appears.
- Features advanced show logic: if “Supporting document status” is I need help with documents, the form dynamically exposes “Document support needed”. Otherwise that question never appears.
- All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Page 1 — Your Household
- Applicant namerequired
- Contact emailrequired
- Current household address
- Household sizerequired
- Children and care neededrequired
Page 2 — Assistance Requested
- Main reason for requesting assistancerequired
- Monthly household income before deductionsrequired
- Have you chosen a childcare provider?required
- Childcare provider name
- Requested assistance start daterequired
Page 3 — Documents and Confirmation
- Supporting document statusrequired
- Supporting documents
- Document support needed
- Application confirmationrequired
Conditional logic in this build
- When “Have you chosen a childcare provider?” is Yes, show “Childcare provider name”.
- When “Supporting document status” is I have documents ready, show “Supporting documents”.
- When “Supporting document status” is I need help with documents, show “Document support needed”.
Questions about this shared form
Does submitting this form mean a family qualifies?
No. The form collects information for review; it does not calculate eligibility or promise funding. Publish your program’s criteria and explain how families will receive a decision.
Can families apply before choosing childcare?
Yes. The “Not yet” option lets them submit without naming a provider. Reviewers can discuss provider requirements and availability during follow-up.
Should income documents be required on this form?
This template keeps uploads optional for the initial request. If your process requires documents later, provide a specific checklist and a secure way to send them rather than collecting every possible record upfront.
Does this replace the Daycare Enrollment Form?
No. Use the Daycare Enrollment Form separately when a family is ready to enroll. A subsidy request should not imply that enrollment is complete or that a place is available.
Is the Childcare Subsidy Request template free to use?
Yes. You can preview and test Childcare Subsidy Request on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Childcare Subsidy Request template ask for?
It asks 14 questions across 3 pages, 10 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Childcare Subsidy Request form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this childcare & family form work?
3 conditional rules ship with the template: Features advanced show logic: if “Have you chosen a childcare provider?” is Yes, the form dynamically exposes “Childcare provider name”. Otherwise that question never appears. Features advanced show logic: if “Supporting document status” is I have documents ready, the form dynamically exposes “Supporting documents”. Otherwise that question never appears. Features advanced show logic: if “Supporting document status” is I need help with documents, the form dynamically exposes “Document support needed”. Otherwise that question never appears. All rules are editable in the Logic tab.
Where do responses to the Childcare Subsidy Request form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Childcare Subsidy Request form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Can respondents upload files?
Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.
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