Staff Emergency Contacts — shared by the community
Rachel O. shared this 11-question build with 3 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use human resources form for HR, people ops and hiring managers: 11 questions, 1 page, 3 conditional rules.
- Shared by
- Rachel O. · Events coordinator
- Questions
- 11
- Replies
- 7
- Copies taken
- 772
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Live preview and test console
This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.
3 questions are hidden by conditional logic right now — change an answer above to reveal them.
Works for you? Take Rachel O.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Staff Emergency Contacts is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.
- HR, people ops and hiring managers working in human resources.
- Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
- Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
- Respondents are candidates and employees — the form asks them 11 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.
- 5 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It captures a phone number for urgent follow-up.
- It pins the request to a specific date.
- Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Staff Emergency Contacts lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 3 conditional rules ship with it.
- Features advanced show logic: if “Do you have a secondary contact?” is Yes, the form dynamically exposes “Secondary contact name”. Otherwise that question never appears.
- Features advanced show logic: if “Do you have a secondary contact?” is Yes, the form dynamically exposes “Secondary contact phone”. Otherwise that question never appears.
- Features advanced show logic: if “Do you have a secondary contact?” is Yes, the form dynamically exposes “Secondary contact relationship”. Otherwise that question never appears.
- All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Emergency contacts
- Employee namerequired
- Department
- Primary contact namerequired
- Primary contact phonerequired
- Primary contact relationshiprequired
- Do you have a secondary contact?required
- Secondary contact name
- Secondary contact phone
- Secondary contact relationship
- Any medical conditions or allergies responders should know about
- Date confirmed
Conditional logic in this build
- When “Do you have a secondary contact?” is Yes, show “Secondary contact name”.
- When “Do you have a secondary contact?” is Yes, show “Secondary contact phone”.
- When “Do you have a secondary contact?” is Yes, show “Secondary contact relationship”.
Questions about this shared form
How is this different from the Employee Information Form?
Employee Information Form covers the whole personnel record with a brief next-of-kin field; this form is the focused, standalone version for emergency contacts and medical notes only.
Should this be filled out during onboarding?
Yes, alongside the New Employee Onboarding Form — send this one separately so it's easy to resend for annual updates without repeating the whole onboarding checklist.
What happens to this record when someone leaves?
Archive it as part of offboarding — see the Employee Exit Clearance Form for the rest of the leaver checklist.
Is the medical notes field required?
No, it's optional by design so no one feels forced to disclose health information; encourage completion but never require it.
Is the Staff Emergency Contacts template free to use?
Yes. You can preview and test Staff Emergency Contacts on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Staff Emergency Contacts template ask for?
It asks 11 questions across 1 page, 5 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Staff Emergency Contacts form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this human resources form work?
3 conditional rules ship with the template: Features advanced show logic: if “Do you have a secondary contact?” is Yes, the form dynamically exposes “Secondary contact name”. Otherwise that question never appears. Features advanced show logic: if “Do you have a secondary contact?” is Yes, the form dynamically exposes “Secondary contact phone”. Otherwise that question never appears. Features advanced show logic: if “Do you have a secondary contact?” is Yes, the form dynamically exposes “Secondary contact relationship”. Otherwise that question never appears. All rules are editable in the Logic tab.
Where do responses to the Staff Emergency Contacts form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Staff Emergency Contacts form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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