Employee Grievance — shared by the community

Who this template is for

Employee Grievance is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.

• HR, people ops and hiring managers working in human resources.
• Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
• Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
• Respondents are candidates and employees — the form asks them 30 questions across 3 screens.

Why this form is useful

It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.

• 21 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It collects a verified email address so replies and confirmations land.
• It captures a phone number for urgent follow-up.
• It accepts a document or photo upload as evidence.
• It records a signature you can keep as proof of agreement.
• It pins the request to a specific date.
• It allows multiple selections without free text.
• Conditional logic hides 5 questions until they are relevant — shorter forms convert better than long ones.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of Employee Grievance lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Check the upload limits on the file question so respondents can attach what you actually need.
5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 5 conditional rules ship with it.

• Features conditional validation: if “Have you raised this informally already?” is Yes, “What happened when you raised it informally” becomes mandatory before the form can be sent.
• Features conditional validation: if “Is the situation still continuing?” is Yes, “When it last happened” becomes mandatory before the form can be sent.
• Features conditional validation: if “Do you wish to be accompanied at a hearing?” is Yes, “Who would accompany you” becomes mandatory before the form can be sent.
• Features conditional validation: if “Do you need any adjustment to take part?” is Yes, “Adjustment you need” becomes mandatory before the form can be sent.
• Features conditional validation: if “Are there witnesses?” is Yes, “Witness names and how they saw it” becomes mandatory before the form can be sent.
• All 5 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.