Applications & Memberships · community shared

Food Truck Vendor Form — shared by the community

Priya N. shared this 15-question build with 3 conditional rules already wired up. Test it below, then take a copy.

A ready-to-use applications & memberships form for programmes, clubs, landlords and admissions teams: 15 questions, 1 page, 3 conditional rules.

Shared by
Priya N. · Operations lead
Questions
15
Replies
19
Copies taken
248
See the library version

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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Apply to be a vendor food truck

Include your country code.

Do you have current health department permits?

Attach a file — the size limit is shown below.

Any file type up to 50 MB (larger files are rejected) · uploads are saved on the live form

Do you carry liability insurance?
Events or markets you're interested in

You must accept before submitting.

This form does not provide medical advice, diagnosis or treatment. Information you share here is not a substitute for care from a qualified clinician. In an emergency, contact your local emergency service immediately.

This template runs as a straight sequence — no branching rules.

Works for you? Take Priya N.'s copy into your own workspace — questions, rules and settings included.

Who this template is for

Food Truck Vendor Form is built for programmes, clubs, landlords and admissions teams who need to screen applications against the same criteria every time.

  • Programmes, clubs, landlords and admissions teams working in applications & memberships.
  • Teams who need to screen applications against the same criteria every time without writing code or paying for a custom build.
  • Anyone replacing inconsistent applications that can't be compared fairly with one structured record per enquiry.
  • Respondents are applicants and prospective members — the form asks them 15 questions across 1 screen.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of inconsistent applications that can't be compared fairly and turns each submission into a record your team can act on immediately.

  • 10 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It accepts a document or photo upload as evidence.
  • It pins the request to a specific date.
  • It allows multiple selections without free text.
  • It captures a numeric value you can filter and sort on.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Food Truck Vendor Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Check the upload limits on the file question so respondents can attach what you actually need.
  5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features conditional validation: if “Cuisine type” is Other, “Please specify your cuisine” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Do you have current health department permits?” is No, in progress, “Expected permit approval date” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Do you carry liability insurance?” is Yes, “Insurance coverage amount” becomes mandatory before the form can be sent.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

What this form asks

Vendor application

  • Owner/operator namerequired
  • Business namerequired
  • Email addressrequired
  • Phone number
  • Truck or trailer size (length)required
  • Cuisine typerequired
  • Please specify your cuisine
  • Menu items and price rangerequired
  • Do you have current health department permits?required
  • Expected permit approval date
  • Upload permit or license documents
  • Do you carry liability insurance?required
  • Insurance coverage amount
  • Events or markets you're interested inrequired
  • Agreementrequired

Conditional logic in this build

  • When “Cuisine type” is Other, require “Please specify your cuisine”.
  • When “Do you have current health department permits?” is No, in progress, require “Expected permit approval date”.
  • When “Do you carry liability insurance?” is Yes, require “Insurance coverage amount”.

Questions about this shared form

Is this different from a Market Stall Application?

Market Stall Application covers general vendors selling goods at a market. This form is built specifically around food truck logistics — permits, insurance and cuisine type — that a general stall application doesn't ask for.

What if a vendor's permits are still being processed?

Select 'No, in progress' and provide an expected approval date — this keeps the vendor in consideration without approving them before their paperwork clears.

Do all vendors need the same insurance coverage amount?

Set your own minimum requirement separately; this form records what each vendor currently carries so you can compare it against your policy before confirming a booking.

Can one vendor apply for multiple event types?

Yes, the events checkbox allows multiple selections, which helps you see which vendors are flexible enough to fill gaps across your event calendar.

Is the Food Truck Vendor Form template free to use?

Yes. You can preview and test Food Truck Vendor Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Food Truck Vendor Form template ask for?

It asks 15 questions across 1 page, 10 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Food Truck Vendor Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this applications & memberships form work?

3 conditional rules ship with the template: Features conditional validation: if “Cuisine type” is Other, “Please specify your cuisine” becomes mandatory before the form can be sent. Features conditional validation: if “Do you have current health department permits?” is No, in progress, “Expected permit approval date” becomes mandatory before the form can be sent. Features conditional validation: if “Do you carry liability insurance?” is Yes, “Insurance coverage amount” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Food Truck Vendor Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Food Truck Vendor Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

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