Fundraiser Order Form — shared by the community
Sam B. shared this 9-question build with 2 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use fundraising & alumni form for small teams who need a reliable intake process: 9 questions, 1 page, 2 conditional rules.
- Shared by
- Sam B. · Customer success
- Questions
- 9
- Replies
- 8
- Copies taken
- 121
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Live preview and test console
This is the real form. Answer it to test the 1 conditional rule — nothing is sent or stored.
1 question is hidden by conditional logic right now — change an answer above to reveal it.
Works for you? Take Sam B.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Fundraiser Order Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in fundraising & alumni.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 9 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 4 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It lets people pick products and quantities.
- It pins the request to a specific date.
- It captures a full postal address.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Fundraiser Order Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Connect payments in form settings so the amount is taken with the submission rather than invoiced later.
- 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “How would you like to receive your order?” is Ship to my address, “Shipping address” becomes mandatory before the form can be sent.
- Features advanced show logic: if “How would you like to receive your order?” is Pick up at the event, the form dynamically exposes “Preferred pickup date”. Otherwise that question never appears.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Place your order
- Seller's name (student, athlete or member)required
- Buyer's namerequired
- Buyer's emailrequired
- Buyer's phone
- Choose your items
- How would you like to receive your order?required
- Shipping address
- Preferred pickup date
- Notes for the seller or organizer
Conditional logic in this build
- When “How would you like to receive your order?” is Ship to my address, require “Shipping address”.
- When “How would you like to receive your order?” is Pick up at the event, show “Preferred pickup date”.
Questions about this shared form
Can this handle both shipped and pickup orders in one form?
Yes — the delivery-method question reveals only the address or pickup-date field that applies to each buyer's choice.
How do I credit sales to the right seller?
Keep the seller-name field required at the top of the form, then sort exported orders by that field to total each seller's sales.
Is this different from the Book Order Form?
The Book Order Form is built for ongoing book sales with author and format details; this one is built for time-limited fundraising campaigns with a fixed product catalogue.
Can I collect donations instead of product sales here?
For straight donations without products, use the Donation Receipt Request or a dedicated donation form instead.
Is the Fundraiser Order Form template free to use?
Yes. You can preview and test Fundraiser Order Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Fundraiser Order Form template ask for?
It asks 9 questions across 1 page, 4 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Fundraiser Order Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this fundraising & alumni form work?
2 conditional rules ship with the template: Features conditional validation: if “How would you like to receive your order?” is Ship to my address, “Shipping address” becomes mandatory before the form can be sent. Features advanced show logic: if “How would you like to receive your order?” is Pick up at the event, the form dynamically exposes “Preferred pickup date”. Otherwise that question never appears. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Fundraiser Order Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Fundraiser Order Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Can this form take payments?
Yes — this template includes a payment step, so the amount is collected as part of the submission instead of invoiced afterwards. Connect your payment provider in form settings and set the currency and prices you want.
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