Staff Requisition Form — shared by the community
Marta K. shared this 12-question build with 3 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use human resources form for HR, people ops and hiring managers: 12 questions, 2 pages, 3 conditional rules.
- Shared by
- Marta K. · Practice manager
- Questions
- 12
- Replies
- 5
- Copies taken
- 850
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Live preview and test console
This is the real form. Answer it to test the 1 conditional rule — nothing is sent or stored.
Page 1 of 2 — The role
Every question on this page is currently visible.
Works for you? Take Marta K.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Staff Requisition Form is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.
- HR, people ops and hiring managers working in human resources.
- Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
- Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
- Respondents are candidates and employees — the form asks them 12 questions across 2 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.
- 8 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It pins the request to a specific date.
- Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Staff Requisition Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 3 conditional rules ship with it.
- Features conditional validation: if “New role or replacement?” is Replacement, “Replacing whom” becomes mandatory before the form can be sent.
- Features advanced show logic: if “Budget approved?” is No, the form dynamically exposes “Finance review needed”. Otherwise that question never appears.
- Features conditional validation: if “Budget approved?” is No, “Approver” becomes mandatory before the form can be sent.
- All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Page 1 — The role
- Requesting managerrequired
- Departmentrequired
- Job title requestedrequired
- New role or replacement?required
- Replacing whom
- Employment typerequired
- Target start date
Page 2 — The case
- Justificationrequired
- Salary range budgetedrequired
- Budget approved?required
- Finance review needed
- Approver
Conditional logic in this build
- When “New role or replacement?” is Replacement, require “Replacing whom”.
- When “Budget approved?” is No, show “Finance review needed”.
- When “Budget approved?” is No, require “Approver”.
Questions about this shared form
Who should complete this form?
The hiring manager requesting the headcount. HR and finance then review the submission rather than rewriting it.
Why require the name of the person being replaced?
Because a replacement is a different financial decision from a new role. Naming the leaver keeps headcount reporting honest.
Can it capture approval as well as the request?
Yes — add an approval question and a signature for the approver, or route submissions through your existing approval workflow.
What happens to unbudgeted requests?
They are flagged for finance review with a named approver and normally held to the next planning cycle rather than rejected outright.
Is the Staff Requisition Form template free to use?
Yes. You can preview and test Staff Requisition Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Staff Requisition Form template ask for?
It asks 12 questions across 2 pages, 8 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Staff Requisition Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this human resources form work?
3 conditional rules ship with the template: Features conditional validation: if “New role or replacement?” is Replacement, “Replacing whom” becomes mandatory before the form can be sent. Features advanced show logic: if “Budget approved?” is No, the form dynamically exposes “Finance review needed”. Otherwise that question never appears. Features conditional validation: if “Budget approved?” is No, “Approver” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.
Where do responses to the Staff Requisition Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Staff Requisition Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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