Student Exchange Application — shared by the community

Who this template is for

Student Exchange Application is built for programmes, clubs, landlords and admissions teams who need to screen applications against the same criteria every time.

• Programmes, clubs, landlords and admissions teams working in applications & memberships.
• Teams who need to screen applications against the same criteria every time without writing code or paying for a custom build.
• Anyone replacing inconsistent applications that can't be compared fairly with one structured record per enquiry.
• Respondents are applicants and prospective members — the form asks them 14 questions across 3 screens.
• Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of inconsistent applications that can't be compared fairly and turns each submission into a record your team can act on immediately.

• 12 questions are required, so submissions arrive complete instead of needing a follow-up email.
• It collects a verified email address so replies and confirmations land.
• It accepts a document or photo upload as evidence.
• Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
• Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
• Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1. 1Press “Use this template” — a fresh copy of Student Exchange Application lands in your workspace, ready to edit.
2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4. 4Check the upload limits on the file question so respondents can attach what you actually need.
5. 5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6. 6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 2 conditional rules ship with it.

• Features advanced show logic: if “Readiness for the host's teaching language” is Still preparing, the form dynamically exposes “Language preparation plan”. Otherwise that question never appears.
• Features advanced show logic: if “Seeking home-institution credit?” is Yes, the form dynamically exposes “Proposed credit transfer”. Otherwise that question never appears.
• All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.