Time Off Request Form — shared by the community
Priya N. shared this 11-question build with 2 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use human resources form for HR, people ops and hiring managers: 11 questions, 1 page, 2 conditional rules.
- Shared by
- Priya N. · Operations lead
- Questions
- 11
- Replies
- 19
- Copies taken
- 464
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Live preview and test console
This is the real form. Answer it to test the 1 conditional rule — nothing is sent or stored.
1 question is hidden by conditional logic right now — change an answer above to reveal it.
Works for you? Take Priya N.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Time Off Request Form is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.
- HR, people ops and hiring managers working in human resources.
- Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
- Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
- Respondents are candidates and employees — the form asks them 11 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.
- 6 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It pins the request to a specific date.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Time Off Request Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “Type of leave” is Unpaid leave, “Reason for request” becomes mandatory before the form can be sent.
- Features advanced show logic: if “Full day or half day?” is Half day, the form dynamically exposes “Which half of the day?”. Otherwise that question never appears.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Request details
- Employee namerequired
- Department
- Email addressrequired
- Type of leaverequired
- Start daterequired
- End daterequired
- Full day or half day?required
- Which half of the day?
- Reason for request
- Who will cover your work while you're away?
- Manager notes
Conditional logic in this build
- When “Type of leave” is Unpaid leave, require “Reason for request”.
- When “Full day or half day?” is Half day, show “Which half of the day?”.
Questions about this shared form
How is this different from the Leave Request Form?
The Leave Request Form ties into formal PTO balance tracking with accrual and carryover context. This Time Off Request Form is the simpler, everyday version for routine absence approvals without a balance calculation attached.
Is there a faster option for a single day off?
Yes — Quick Leave Request is a one-page, minimal-field version built for a single day's notice rather than date ranges and cover arrangements.
Can this replace a timesheet?
No, it only records approved absence. Pair it with the Employee Timesheet Form if you need to track worked hours as well as time off.
Does this calculate remaining leave balance?
No, it captures the request only — balance tracking should sit in your HR system or payroll software, with this form feeding into it.
Is the Time Off Request Form template free to use?
Yes. You can preview and test Time Off Request Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Time Off Request Form template ask for?
It asks 11 questions across 1 page, 6 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Time Off Request Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this human resources form work?
2 conditional rules ship with the template: Features conditional validation: if “Type of leave” is Unpaid leave, “Reason for request” becomes mandatory before the form can be sent. Features advanced show logic: if “Full day or half day?” is Half day, the form dynamically exposes “Which half of the day?”. Otherwise that question never appears. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Time Off Request Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Time Off Request Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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