Human Resources · community shared

Training Request Form — shared by the community

Sam B. shared this 15-question build with 3 conditional rules already wired up. Test it below, then take a copy.

A ready-to-use human resources form for HR, people ops and hiring managers: 15 questions, 1 page, 3 conditional rules.

Shared by
Sam B. · Customer success
Questions
15
Replies
24
Copies taken
153
See the library version

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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Request training or a course

Is this required for your role or a certification?
Will you need time off to attend?
Has your manager approved this request?

You must accept before submitting.

This template runs as a straight sequence — no branching rules.

Works for you? Take Sam B.'s copy into your own workspace — questions, rules and settings included.

Who this template is for

Training Request Form is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.

  • HR, people ops and hiring managers working in human resources.
  • Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
  • Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
  • Respondents are candidates and employees — the form asks them 15 questions across 1 screen.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.

  • 11 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It pins the request to a specific date.
  • It captures a numeric value you can filter and sort on.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Training Request Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features conditional validation: if “Will you need time off to attend?” is Yes, “Training start date” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Will you need time off to attend?” is Yes, “Training end date” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Is this required for your role or a certification?” is Yes, required, “Estimated cost” becomes mandatory before the form can be sent.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

What this form asks

Training request

  • Full namerequired
  • Email addressrequired
  • Department or teamrequired
  • Manager's namerequired
  • Type of trainingrequired
  • Course, program or certification namerequired
  • Why is this training needed?required
  • Is this required for your role or a certification?required
  • Estimated cost
  • Will you need time off to attend?required
  • Training start date
  • Training end date
  • Has your manager approved this request?required
  • Additional notes
  • Agreementrequired

Conditional logic in this build

  • When “Will you need time off to attend?” is Yes, require “Training start date”.
  • When “Will you need time off to attend?” is Yes, require “Training end date”.
  • When “Is this required for your role or a certification?” is Yes, required, require “Estimated cost”.

Questions about this shared form

How is this different from a Training Needs Assessment?

A Training Needs Assessment identifies skill gaps across a team before training is planned. This form is the individual request that follows once someone has a specific course in mind.

Should compliance training use this same form?

Mandatory compliance training is usually assigned rather than requested — use the Compliance Training Assessment Form to track completion of assigned modules instead.

What happens after the training is completed?

Route the employee to a Training Evaluation Form so you capture whether the course delivered what was expected, which helps decide on renewals.

Do I need the manager's name if HR already tracks reporting lines?

It's a small redundancy that saves a lookup — for larger organisations you can remove it if your HR system already resolves reporting structure automatically.

Is the Training Request Form template free to use?

Yes. You can preview and test Training Request Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Training Request Form template ask for?

It asks 15 questions across 1 page, 11 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Training Request Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this human resources form work?

3 conditional rules ship with the template: Features conditional validation: if “Will you need time off to attend?” is Yes, “Training start date” becomes mandatory before the form can be sent. Features conditional validation: if “Will you need time off to attend?” is Yes, “Training end date” becomes mandatory before the form can be sent. Features conditional validation: if “Is this required for your role or a certification?” is Yes, required, “Estimated cost” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Training Request Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Training Request Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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