Workspace Equipment Request — shared by the community
Tom H. shared this 11-question build with 1 conditional rule already wired up. Test it below, then take a copy.
A ready-to-use human resources form for HR, people ops and hiring managers: 11 questions, 1 page, 1 conditional rules.
- Shared by
- Tom H. · Agency owner
- Questions
- 11
- Replies
- 20
- Copies taken
- 57
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Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
This template runs as a straight sequence — no branching rules.
Works for you? Take Tom H.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Workspace Equipment Request is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.
- HR, people ops and hiring managers working in human resources.
- Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
- Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
- Respondents are candidates and employees — the form asks them 11 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.
- 9 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It pins the request to a specific date.
- It captures a full postal address.
- It allows multiple selections without free text.
- It captures a numeric value you can filter and sort on.
- Conditional logic hides 1 question until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Workspace Equipment Request lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 1 conditional rule ship with it.
- Features conditional validation: if “Where should it be delivered?” is My home address, “Delivery address” becomes mandatory before the form can be sent.
- All 1 rule are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Equipment request
- Your namerequired
- Team or departmentrequired
- Manager who will approverequired
- Is this for an office desk or a home workspace?required
- Items requestedrequired
- Why you need it, and any item not on the listrequired
- Does this replace equipment you already have, and what happens to it?required
- Where should it be delivered?required
- Delivery address
- Needed byrequired
- Estimated cost, if known
Conditional logic in this build
- When “Where should it be delivered?” is My home address, require “Delivery address”.
Questions about this shared form
Is this an IT request form?
It covers workspace equipment. Laptops, phones and software access are usually better handled by your IT request process.
Does it need to ask about health?
No. It asks for a reason for the request, which is enough to route a comfort or adjustment need to the right person.
Can it handle several items at once?
Yes. The checklist covers multiple items and the notes field carries anything specific to each.
How does approval work?
The approving manager is named on the form, and the submission is routed to them with the cost estimate attached.
Is the Workspace Equipment Request template free to use?
Yes. You can preview and test Workspace Equipment Request on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Workspace Equipment Request template ask for?
It asks 11 questions across 1 page, 9 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Workspace Equipment Request form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this human resources form work?
1 conditional rule ships with the template: Features conditional validation: if “Where should it be delivered?” is My home address, “Delivery address” becomes mandatory before the form can be sent. All 1 rule are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Workspace Equipment Request form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Workspace Equipment Request form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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