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Client Gallery Selection & Feedback Form

Proof selection and retouch notes in one pass, instead of screenshot email chains.

A ready-to-use creative, design & media form for studios, freelancers and creative agencies: 9 questions, 1 page, 2 conditional rules.

Questions
9
Pages
1
Layouts
card · classic
Conditional rules
2
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Live preview and test console

This is the real form. Answer it to test the 1 conditional rule — nothing is sent or stored.

Gallery selection and feedback

1 question is hidden by conditional logic right now — change an answer above to reveal it.

Compliance checklist

Ready to publish
  • Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
  • Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
  • Legal text not required — passingThis template collects neither health nor regulated financial information.
  • Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Client Gallery Selection & Feedback Form is built for studios, freelancers and creative agencies who need to brief a project properly before work starts.

  • Studios, freelancers and creative agencies working in creative, design & media.
  • Teams who need to brief a project properly before work starts without writing code or paying for a custom build.
  • Anyone replacing scope creep caused by an incomplete brief with one structured record per enquiry.
  • Respondents are clients and collaborators — the form asks them 9 questions across 1 screen.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of scope creep caused by an incomplete brief and turns each submission into a record your team can act on immediately.

  • 3 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It scores satisfaction on a consistent scale.
  • It allows multiple selections without free text.
  • Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Client Gallery Selection & Feedback Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 2 conditional rules ship with it.

  • Features conditional validation: if “Print order?” is Yes, “Print sizes” becomes mandatory before the form can be sent.
  • Features advanced show logic: if “Overall experience” is 4 or more, the form dynamically exposes “Review request note”. Otherwise that question never appears.
  • All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Selecting final images by email usually turns into a scattered thread of screenshots and half-remembered numbers, and this form replaces that entirely with one structured pass. It opens with the gallery or job reference so a busy studio can match the response to the right client without guesswork, then asks for the selected image numbers directly, keeping the record precise instead of relying on vague descriptions like 'the ones on the beach'. Retouching requests follow immediately while the client's preferences are still fresh, and the print order question is asked before print sizes, since there is no reason to ask someone who isn't ordering prints to think about paper dimensions at all. Choosing to order prints requires the size selection, closing a gap that otherwise leads to a follow-up email anyway. The album status question distinguishes a genuinely final selection from one still being considered, which matters for scheduling retouch work. A short experience rating closes the form, and a strong score quietly invites a testimonial while the memory of the shoot is still positive.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Your selections

  • Gallery or job referencerequired
  • Selected image numbersrequired
  • Retouching requests
  • Print order?
  • Print sizes
  • Album selection final?
  • Overall experiencerequired
  • Testimonial
  • Review request note

9 questions in total.

How the form changes as it's filled in

This template ships with 2 conditional rules, grouped into 2 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Print order?”

  • Makes answers required

    If “Print order?” is Yes, “Print sizes” becomes required before the form can be submitted.

Driven by “Overall experience”

  • Reveals questions

    If “Overall experience” is 4 or more, the form reveals “Review request note”.

Set it up step by step

  1. 1

    Reference image numbers, not descriptions

    Numbered selections remove the ambiguity that comes with vague descriptions of a photo.

  2. 2

    Ask about print orders before print sizes

    It keeps the form quick for the many clients who only want digital files.

  3. 3

    Separate 'final' from 'still deciding'

    Retouching only needs to start once the selection is genuinely locked in.

  4. 4

    Ask for a testimonial while the memory is fresh

    A strong experience score is the best moment to request a review, well before the excitement fades.

Mistakes to avoid

  • Accepting selections by email screenshot instead of a structured image-number list.
  • Starting retouch work before confirming the selection is genuinely final.
  • Never asking for a testimonial and missing the window when clients are most enthusiastic.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Match the reference to the job, begin retouching only on final selections, and follow up print orders with a size and delivery confirmation.

Works in both layouts

Browse card templatesBrowse classic templates

Forms that overlap this one

These pages cover the same subject ground as the client gallery selection & feedback form, matched on the words people actually search for.

Frequently asked questions

Should I number every image in the gallery?

Yes, most gallery platforms do this automatically and it removes any ambiguity in the selection.

What if a client changes their mind after submitting?

Allow one revision window before retouching begins, and state that clearly in your delivery terms.

Do I need the experience rating on every job?

It's optional but useful for spotting which shoot types generate the strongest reviews.

Can this form handle multiple print sizes per client?

Yes, the checkbox list allows more than one size to be selected in a single submission.

Is the Client Gallery Selection & Feedback Form template free to use?

Yes. You can preview and test Client Gallery Selection & Feedback Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Client Gallery Selection & Feedback Form template ask for?

It asks 9 questions across 1 page, 3 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Client Gallery Selection & Feedback Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this creative, design & media form work?

2 conditional rules ship with the template: Features conditional validation: if “Print order?” is Yes, “Print sizes” becomes mandatory before the form can be sent. Features advanced show logic: if “Overall experience” is 4 or more, the form dynamically exposes “Review request note”. Otherwise that question never appears. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.

Where do responses to the Client Gallery Selection & Feedback Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Client Gallery Selection & Feedback Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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