HelloForms
Awards · free template

Photo Contest Public Vote Form

Let the public pick a winning photograph by entry number, with a tie-break preference.

A ready-to-use awards, contests & voting form for small teams who need a reliable intake process: 11 questions, 3 pages, 3 conditional rules.

Questions
11
Pages
3
Layouts
card · classic
Conditional rules
3
Typical time
2 min
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Live preview and test console

This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.

Page 1 of 3 — Your vote

Vote for your favourite photograph

Used only if there is a tie.

Every question on this page is currently visible.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Photo Contest Public Vote Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in awards, contests & voting.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 11 questions across 3 screens.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 8 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a numeric value you can filter and sort on.
  • Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
  • Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Photo Contest Public Vote Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

  • Features advanced show logic: if “Did you enter this contest yourself?” is Yes, the form dynamically exposes “Your entry number”. Otherwise that question never appears.
  • Features advanced show logic: if “Would you like to leave a comment on the winning photograph?” is Yes, the form dynamically exposes “Your comment”. Otherwise that question never appears.
  • Features advanced show logic: if “Are you voting in more than one category?” is Yes, the form dynamically exposes “Second category and entry number”. Otherwise that question never appears.
  • All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

Voting on pictures fails in a predictable way: people describe the photograph instead of identifying it, and the count becomes an exercise in interpretation. This form removes that by voting on entry numbers, matching the numbers printed beside the display or under the online gallery, with a category choice for contests that run more than one class. A second-choice field is collected up front so a tie is resolved by the ballot rather than by a hurried run-off, and voters are asked whether they entered the contest themselves — club competitions almost always allow entrants to vote, but knowing who they are lets an organiser check for a coordinated block. An optional comment box gives the exhibition something to print next to the winner. Because it uses the card layout, someone standing in front of a wall of prints can vote on their phone in under a minute without pinching and zooming through a long form.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Your vote

  • Categoryrequired
  • Entry number of your favouriterequired
  • Second choice entry numberrequired

Page 2 — More

  • Are you voting in more than one category?required
  • Second category and entry number
  • Would you like to leave a comment on the winning photograph?required
  • Your comment

Page 3 — About you

  • Your namerequired
  • Email addressrequired
  • Did you enter this contest yourself?required
  • Your entry number

11 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Did you enter this contest yourself?”

  • Reveals questions

    If “Did you enter this contest yourself?” is Yes, the form reveals “Your entry number”.

Driven by “Would you like to leave a comment on the winning photograph?”

  • Reveals questions

    If “Would you like to leave a comment on the winning photograph?” is Yes, the form reveals “Your comment”.

Driven by “Are you voting in more than one category?”

  • Reveals questions

    If “Are you voting in more than one category?” is Yes, the form reveals “Second category and entry number”.

Set it up step by step

  1. 1

    Number the display

    Print the entry number beside every photograph, on the wall and in the online gallery.

  2. 2

    Set the categories

    Replace the sample classes with yours, or remove the category field for a single-class contest.

  3. 3

    Collect a second choice

    The tie-break column costs one question and saves an entire run-off round.

  4. 4

    Share a QR code

    Put the form's QR code at the entrance and beside the display.

  5. 5

    Count and exhibit

    Count by number, break ties on second choice, and print the comments beside the winner.

Mistakes to avoid

  • Asking voters to type a photograph title, which produces twenty spellings of the same entry.
  • Running the vote without a tie-break question, then having to re-open it for a run-off.
  • Not asking whether the voter is an entrant, which is the most common source of ballot stuffing in club competitions.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Count by entry number, apply the second-choice column only if the top two tie, and display the winning photograph with the voter comments underneath.

Works in both layouts

Browse card templatesBrowse classic templates

Forms that overlap this one

These pages cover the same subject ground as the photo contest public vote form, matched on the words people actually search for.

Frequently asked questions

Can entrants vote in their own contest?

Most clubs allow it. The form asks for their own entry number so an organiser can see the pattern rather than guess at it.

How is a tie resolved?

By the second-choice column collected on every ballot, which is far faster and fairer than re-opening the vote.

Does it work on paper as well?

Yes — print it as a slip for the room and enter the slips afterwards, though the QR code is what gets you volume.

Can I show live results?

Keep the count private until close. A visible running total measurably changes how people vote.

Is the Photo Contest Public Vote Form template free to use?

Yes. You can preview and test Photo Contest Public Vote Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Photo Contest Public Vote Form template ask for?

It asks 11 questions across 3 pages, 8 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Photo Contest Public Vote Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this awards, contests & voting form work?

3 conditional rules ship with the template: Features advanced show logic: if “Did you enter this contest yourself?” is Yes, the form dynamically exposes “Your entry number”. Otherwise that question never appears. Features advanced show logic: if “Would you like to leave a comment on the winning photograph?” is Yes, the form dynamically exposes “Your comment”. Otherwise that question never appears. Features advanced show logic: if “Are you voting in more than one category?” is Yes, the form dynamically exposes “Second category and entry number”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Photo Contest Public Vote Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Photo Contest Public Vote Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Related templates

More forms teams pair with the photo contest public vote form.

Related categories

All Awards, Contests & Voting templates