Food Allergy & Dietary Notice
Formal allergy declaration tied to a booking: clear, documented and kitchen-ready.
A ready-to-use restaurants & hospitality form for restaurants, hotels and venues: 9 questions, 1 page, 4 conditional rules.
- Questions
- 9
- Pages
- 1
- Layouts
- card · classic
- Conditional rules
- 4
Searches this template answers
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Live preview and test console
This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.
2 questions are hidden by conditional logic right now — change an answer above to reveal them.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Legal text not required — passingThis template collects neither health nor regulated financial information.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Food Allergy & Dietary Notice is built for restaurants, hotels and venues who need to take bookings with party size, timing and special requests.
- Restaurants, hotels and venues working in restaurants & hospitality.
- Teams who need to take bookings with party size, timing and special requests without writing code or paying for a custom build.
- Anyone replacing handwritten booking notes and lost dietary requirements with one structured record per enquiry.
- Respondents are guests and diners — the form asks them 9 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of handwritten booking notes and lost dietary requirements and turns each submission into a record your team can act on immediately.
- 6 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It captures a phone number for urgent follow-up.
- It pins the request to a specific date.
- It allows multiple selections without free text.
- Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Food Allergy & Dietary Notice lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 4 conditional rules ship with it.
- Features advanced show logic: if “Allergens” includes Other, the form dynamically exposes “Specify the allergen”. Otherwise that question never appears.
- Features conditional validation: if “Allergens” includes Other, “Specify the allergen” becomes mandatory before the form can be sent.
- Features advanced show logic: if “Severity” is Anaphylaxis, the form dynamically exposes “Head chef callback note”. Otherwise that question never appears.
- Features conditional validation: if “Severity” is Anaphylaxis, “Details and cross-contact concerns” becomes mandatory before the form can be sent.
- All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
A verbal allergy mention at the door is the weakest link in any kitchen's safety process, and this notice replaces it with something the whole team can see before the guest sits down. It ties the declaration to a specific booking reference first, so it lands with the right table rather than floating loose in an inbox. The allergen list uses the fourteen major allergens plus an open option, because a checkbox list is faster and more accurate than free text for anything that matters this much, and choosing Other reveals a field requiring the exact allergen named. Severity is asked as its own separate question, deliberately distinct from the allergen list, because a mild intolerance and a diagnosed anaphylaxis require completely different kitchen handling even when the trigger food is identical. Marking anaphylaxis both requires the detailed cross-contact notes and shows a note that the head chef will call the guest directly, since a written form alone is not enough reassurance for a risk at that level. A contact phone number closes the form so any last-minute clarification has a fast route back to the guest.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Allergy notice
- Booking name or referencerequired
- Dining daterequired
- Guest with the allergyrequired
- Allergensrequired
- Specify the allergen
- Severityrequired
- Details and cross-contact concerns
- Head chef callback note
- Contact phone numberrequired
9 questions in total.
How the form changes as it's filled in
This template ships with 4 conditional rules, grouped into 4 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Allergens”
- Reveals questions
If “Allergens” includes Other, the form reveals “Specify the allergen”.
- Makes answers required
If “Allergens” includes Other, “Specify the allergen” becomes required before the form can be submitted.
Driven by “Severity”
- Reveals questions
If “Severity” is Anaphylaxis, the form reveals “Head chef callback note”.
- Makes answers required
If “Severity” is Anaphylaxis, “Details and cross-contact concerns” becomes required before the form can be submitted.
Set it up step by step
- 1
Attach it to every booking with a flagged allergy
A form linked to the reservation is far harder to lose than a note passed between staff.
- 2
Use checkboxes, not free text, for allergens
The fourteen-allergen list matches what your kitchen is legally required to track and label.
- 3
Escalate anaphylaxis personally
A head chef callback confirms the kitchen understands the risk, which a form alone cannot guarantee.
- 4
File it with the day's prep sheet
The kitchen needs the notice before service starts, not discovered when the dish is already plated.
Mistakes to avoid
- Recording allergy information only verbally at the table, with nothing reaching the kitchen in writing.
- Treating every dietary mention the same, when a preference and an anaphylactic allergy need very different responses.
- Failing to specify the exact allergen when a guest selects 'Other'.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Route the notice to the kitchen before service, call any anaphylaxis case personally, and keep the record on file with the booking.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the food allergy & dietary notice, matched on the words people actually search for.
Allergy & Dietary Restrictions Form
allergieallergydietariedietaryfood
Restaurant Customer Feedback Survey
bookingcateringdiningfeedbackfood
Dining Feedback Form
bookingcateringdiningfeedbackfood
Table Reservation Form
bookingcateringdietarydiningfeedback
Food Truck Event Booking Form
bookingcateringdiningfeedbackfood
Alumni Reunion Registration Form
bookingdeclarationdietaryguestrequirement
Frequently asked questions
Is this a substitute for staff allergen training?
No, it documents the declaration; staff still need to know how to act on it safely.
Should every guest fill this in?
No, only those with a genuine allergy or intolerance — attach it as an optional link on the confirmation email.
How long should we keep these records?
Follow your local food safety guidance; many venues keep them for the same period as incident records.
What if the allergy is discovered on arrival?
Keep a paper version at the host stand for exactly this situation, and pass it straight to the kitchen.
Is the Food Allergy & Dietary Notice template free to use?
Yes. You can preview and test Food Allergy & Dietary Notice on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Food Allergy & Dietary Notice template ask for?
It asks 9 questions across 1 page, 6 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Food Allergy & Dietary Notice form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this restaurants & hospitality form work?
4 conditional rules ship with the template: Features advanced show logic: if “Allergens” includes Other, the form dynamically exposes “Specify the allergen”. Otherwise that question never appears. Features conditional validation: if “Allergens” includes Other, “Specify the allergen” becomes mandatory before the form can be sent. Features advanced show logic: if “Severity” is Anaphylaxis, the form dynamically exposes “Head chef callback note”. Otherwise that question never appears. All rules are editable in the Logic tab.
Where do responses to the Food Allergy & Dietary Notice form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Food Allergy & Dietary Notice form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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