Remote Work Request
Employee request form for remote or hybrid working arrangements, including schedule, location and manager sign-off.
A ready-to-use human resources form for HR, people ops and hiring managers: 11 questions, 1 page, 2 conditional rules.
- Questions
- 11
- Pages
- 1
- Layouts
- classic · card
- Conditional rules
- 2
- Typical time
- 4 min
Searches this template answers
Live preview and test console
This is the real form. Answer it to test the 1 conditional rule — nothing is sent or stored.
1 question is hidden by conditional logic right now — change an answer above to reveal it.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Remote Work Request is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.
- HR, people ops and hiring managers working in human resources.
- Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
- Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
- Respondents are candidates and employees — the form asks them 11 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.
- 5 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It pins the request to a specific date.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Remote Work Request lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “Type of arrangement” is Temporary / one-off, “Reason for request” becomes mandatory before the form can be sent.
- Features advanced show logic: if “Do you need any equipment for remote work?” is Yes, the form dynamically exposes “What equipment do you need?”. Otherwise that question never appears.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
As hybrid arrangements have become routine, most workplaces need a lightweight way to record who's approved to work remotely, from where, and on what schedule — this form does exactly that. It asks for the type of arrangement (fully remote, hybrid or a temporary one-off), the working location, and a proposed schedule, then routes to a manager for sign-off with space for conditions or a trial period. A field for the reason behind the request stays optional for routine hybrid patterns but appears as required when someone selects a temporary or unusual arrangement, since those typically need more context for a manager to approve confidently. Equipment needs — a laptop, a monitor, VPN access — are captured on the same form so IT and facilities don't need a separate request afterward. This is the general request-and-approval form for the arrangement itself, not a daily attendance log: pair it with your existing time-off process for actual days away from any work, and keep this one specifically for where and when someone is working rather than whether they're working at all.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Request details
- Employee namerequired
- Department
- Email addressrequired
- Type of arrangementrequired
- Proposed working locationrequired
- Proposed schedule
- Start daterequired
- Reason for request
- Do you need any equipment for remote work?
- What equipment do you need?
- Manager notes and conditions of approval
11 questions in total.
How the form changes as it's filled in
This template ships with 2 conditional rules, grouped into 2 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Type of arrangement”
- Makes answers required
If “Type of arrangement” is Temporary / one-off, “Reason for request” becomes required before the form can be submitted.
Driven by “Do you need any equipment for remote work?”
- Reveals questions
If “Do you need any equipment for remote work?” is Yes, the form reveals “What equipment do you need?”.
Set it up step by step
- 1
Separate the schedule from the reason
Most hybrid requests are routine — only ask for a reason when the arrangement is unusual, so the form stays fast for the common case.
- 2
Capture equipment needs upfront
Bundling IT requests into the same form avoids a second email chain once the arrangement is approved.
- 3
Set a review point
Use the manager notes field to record a trial period or review date, especially for temporary arrangements.
- 4
Keep this separate from time off
This form tracks where and when someone works, not whether they're working — route actual days off through the Time Off Request Form instead.
Mistakes to avoid
- Merging remote work requests with time-off requests, which confuses whether someone is working or absent.
- Not recording a start date or review point, so temporary arrangements quietly become permanent.
- Leaving equipment needs off the form and handling them in a separate, easy-to-lose message.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Have the manager confirm approval and any conditions in writing, then forward equipment requests to IT and update the employee's working-location record.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the remote work request, matched on the words people actually search for.
Time Off Request Form
administratorarrangementemployeeemploymenthiring
Overtime Authorisation
administratoremployeeemploymenthiringhr
Interview Scheduling Form
employeeemploymenthiringhrhuman
Quick Leave Request
employeeemploymentfromhiringhr
Shift Swap Request Form
employeeemploymenthiringhrhuman
Contractor Agreement Intake
employeeemploymenthiringhrhuman
Privacy & compliance
This form holds employee or applicant data. Route it to a named HR mailbox rather than a shared inbox, and keep the audit trail on so you can show who viewed each response.
Frequently asked questions
Can this replace my time-off request process?
No — use the Time Off Request Form for days away from work entirely; this form is only for where and when someone works remotely.
Does this cover overtime for remote workers?
No, use Overtime Authorisation for hours beyond a normal schedule, regardless of work location.
Should new hires fill this out during onboarding?
Only if remote work is part of their arrangement from day one — otherwise it's typically requested after the Employee Information Form is on file and the role has settled in.
Can I use this for a single work-from-home day?
Yes — select "Temporary / one-off" as the arrangement type, which also prompts for a reason so the manager has context for a one-day exception.
Is the Remote Work Request template free to use?
Yes. You can preview and test Remote Work Request on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Remote Work Request template ask for?
It asks 11 questions across 1 page, 5 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Remote Work Request form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this human resources form work?
2 conditional rules ship with the template: Features conditional validation: if “Type of arrangement” is Temporary / one-off, “Reason for request” becomes mandatory before the form can be sent. Features advanced show logic: if “Do you need any equipment for remote work?” is Yes, the form dynamically exposes “What equipment do you need?”. Otherwise that question never appears. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Remote Work Request form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Remote Work Request form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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