Quick Leave Request
One-screen holiday or absence request an employee can file from their phone.
A ready-to-use human resources form for HR, people ops and hiring managers: 5 questions, 1 page, 1 conditional rules.
- Questions
- 5
- Pages
- 1
- Layouts
- card
- Conditional rules
- 1
Searches this template answers
Also filed under
Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
This template runs as a straight sequence — no branching rules.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Quick Leave Request is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.
- HR, people ops and hiring managers working in human resources.
- Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
- Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
- Respondents are candidates and employees — the form asks them 5 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.
- 4 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It pins the request to a specific date.
- Conditional logic hides 1 question until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Quick Leave Request lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 1 conditional rule ship with it.
- Features conditional validation: if “Type of leave” is Sick leave, “Note for your manager” becomes mandatory before the form can be sent.
- All 1 rule are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
Most leave requests are three facts: who, when and what type. This short form collects exactly that, plus a single cover note, and sends it straight to the right approver. Choosing sick leave makes the return-to-work note mandatory so occupational health has what it needs, while annual leave keeps it optional.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Leave request
- Your namerequired
- Type of leaverequired
- First dayrequired
- Last dayrequired
- Note for your manager
5 questions in total.
How the form changes as it's filled in
This template ships with 1 conditional rule, grouped into 1 behaviour driven by 1 question. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Type of leave”
- Makes answers required
If “Type of leave” is Sick leave, “Note for your manager” becomes required before the form can be submitted.
Works in this layout
Forms that overlap this one
These pages cover the same subject ground as the quick leave request, matched on the words people actually search for.
Time Off Request Form
employeeemploymenthiringhrhuman
Leave Request Form
employeeemploymenthiringhrhuman
Time-Off Request Card
employeeleaveoffonerequest
Vacation Rental Booking Inquiry
holidayrequestshorttime
Remote Work Request
employeeemploymentfromhiringhr
Employment Verification Request Form
employeeemploymenthiringhrhuman
Privacy & compliance
This form holds employee or applicant data. Route it to a named HR mailbox rather than a shared inbox, and keep the audit trail on so you can show who viewed each response.
Frequently asked questions
Is the Quick Leave Request template free to use?
Yes. You can preview and test Quick Leave Request on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Quick Leave Request template ask for?
It asks 5 questions across 1 page, 4 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Quick Leave Request form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card layout, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this human resources form work?
1 conditional rule ships with the template: Features conditional validation: if “Type of leave” is Sick leave, “Note for your manager” becomes mandatory before the form can be sent. All 1 rule are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Quick Leave Request form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Quick Leave Request form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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