Hospitality · free template

Wedding Venue Enquiry

Collect wedding date, guest count, budget range and catering needs from couples enquiring about your venue.

A ready-to-use restaurants & hospitality form for restaurants, hotels and venues: 12 questions, 2 pages, 3 conditional rules.

Questions: 12
Pages: 2
Layouts: classic · card
Conditional rules: 3
Typical time: 4 min

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Live preview and test console

This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.

Page 1 of 2 — Your wedding

1 question is hidden by conditional logic right now — change an answer above to reveal it.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Wedding Venue Enquiry is built for restaurants, hotels and venues who need to take bookings with party size, timing and special requests.

Restaurants, hotels and venues working in restaurants & hospitality.
Teams who need to take bookings with party size, timing and special requests without writing code or paying for a custom build.
Anyone replacing handwritten booking notes and lost dietary requirements with one structured record per enquiry.
Respondents are guests and diners — the form asks them 12 questions across 2 screens.
Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of handwritten booking notes and lost dietary requirements and turns each submission into a record your team can act on immediately.

4 questions are required, so submissions arrive complete instead of needing a follow-up email.
It collects a verified email address so replies and confirmations land.
It captures a phone number for urgent follow-up.
It pins the request to a specific date.
Conditional logic hides 3 questions until they are relevant — shorter forms convert better than long ones.
Splitting the form across 2 pages keeps each screen short and shows respondents how much is left.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Wedding Venue Enquiry lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 3 conditional rules ship with it.

Features conditional hiding: if “Are you booking ceremony, reception, or both?” is Ceremony only, “Catering preference” is removed from the form and is never submitted.
Features advanced show logic: if “Do you have a backup date?” is Yes, the form dynamically exposes “Backup date”. Otherwise that question never appears.
Features advanced show logic: if “Estimated guest count” is 150+, the form dynamically exposes “Do you need overflow or marquee space?”. Otherwise that question never appears.
All 3 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

A wedding venue enquiry form has one job: give the sales team enough to send a real quote on the first reply, instead of a back-and-forth email chain to establish the basics. This form asks for the preferred date and a backup date, since venues are frequently booked and couples with flexibility close faster than ones locked to a single Saturday. Guest count and budget range are asked directly rather than left to a general message box, because both determine which package or room a venue can even offer. A ceremony-and-reception question distinguishes couples who need the full site from those only booking a reception space, which changes pricing and availability entirely. Catering preference — in-house, outside caterer or undecided — flags early whether a food and beverage minimum applies. A short field for "anything else we should know" captures accessibility needs, vendor restrictions or theme details without forcing every couple through a long questionnaire before they've even confirmed availability. The result reads like an enquiry, not an application, while still giving the venue's sales team a quote-ready lead.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Your wedding

Couple's namesrequired
Email addressrequired
Phone number
Preferred wedding date
Do you have a backup date?
Backup date
Are you booking ceremony, reception, or both?required

Page 2 — Details

Estimated guest countrequired
Budget range for the venue
Catering preference
Do you need overflow or marquee space?
Anything else we should know?

12 questions in total.

How the form changes as it's filled in

This template ships with 3 conditional rules, grouped into 3 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Are you booking ceremony, reception, or both?”

Hides questions
If “Are you booking ceremony, reception, or both?” is Ceremony only, the form hides “Catering preference”, so nobody answers questions that don't apply.

Driven by “Do you have a backup date?”

Reveals questions
If “Do you have a backup date?” is Yes, the form reveals “Backup date”.

Driven by “Estimated guest count”

Reveals questions
If “Estimated guest count” is 150+, the form reveals “Do you need overflow or marquee space?”.

Set it up step by step

1
Ask for a backup date up front
Couples with flexibility on the date are far easier to place — and more likely to book — so surface that option before your prime Saturdays fill.
2
Split budget from the message box
A dedicated budget-range question gets an honest answer far more often than asking couples to volunteer it in free text.
3
Route ceremony-only enquiries differently
A couple only booking a ceremony space doesn't need the catering question — the conditional logic already skips it for them.
4
Reply with actual availability, not a form letter
Since the form already gives you date, guest count and budget, your first reply should confirm real availability, not ask for the basics again.

Mistakes to avoid

Leaving budget out of the form entirely, so every enquiry needs a follow-up call just to qualify it.
Not asking whether the couple has flexibility on the date, missing an easy way to fill an off-peak slot.
Treating ceremony-only bookings the same as full-day bookings and asking irrelevant catering questions.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Check real availability against the preferred and backup dates and send a tailored quote within 24-48 hours — response speed is a major factor in whether a couple books a tour.

Works in both layouts

Browse classic templates Browse card templates

Forms that overlap this one

These pages cover the same subject ground as the wedding venue enquiry, matched on the words people actually search for.

Frequently asked questions

Should this replace a phone call?

No — treat it as the first qualifying step. A quote-ready lead still usually needs a tour or call to close, but this form means that call starts with real numbers instead of basic questions.

Can I use this for other event types, like corporate parties?

The structure works, but rename the guest-count and catering language; corporate events often have different budget bands and don't need the ceremony/reception split.

What if a couple doesn't know their guest count yet?

Keep "not sure yet" as an implicit option by making the ranges broad — a rough band is still useful for room sizing even before a final headcount.

How does this differ from a general contact form?

A general contact form doesn't ask for date, guest count or budget, so every enquiry needs manual follow-up before it can be qualified. This one is built to be quote-ready on arrival.

Is the Wedding Venue Enquiry template free to use?

Yes. You can preview and test Wedding Venue Enquiry on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Wedding Venue Enquiry template ask for?

It asks 12 questions across 2 pages, 4 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Wedding Venue Enquiry form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this restaurants & hospitality form work?

3 conditional rules ship with the template: Features conditional hiding: if “Are you booking ceremony, reception, or both?” is Ceremony only, “Catering preference” is removed from the form and is never submitted. Features advanced show logic: if “Do you have a backup date?” is Yes, the form dynamically exposes “Backup date”. Otherwise that question never appears. Features advanced show logic: if “Estimated guest count” is 150+, the form dynamically exposes “Do you need overflow or marquee space?”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Wedding Venue Enquiry form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Wedding Venue Enquiry form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

More forms teams pair with the wedding venue enquiry.

Related categories

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