Childcare & Family · community shared

Au Pair Application Form — shared by the community

Dev A. shared this 15-question build with 2 conditional rules already wired up. Test it below, then take a copy.

A ready-to-use childcare & family form for small teams who need a reliable intake process: 15 questions, 1 page, 2 conditional rules.

Shared by
Dev A. · Freelance consultant
Questions
15
Replies
14
Copies taken
115
See the library version

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Live preview and test console

This is the real form. Answer it to test the flow — nothing is sent or stored.

Au pair application

Include your country code.

Languages spoken
Do you hold a valid driver's license?
Are you a nonsmoker?
Do you have any allergies (pets, food)?

You must accept before submitting.

This template runs as a straight sequence — no branching rules.

Works for you? Take Dev A.'s copy into your own workspace — questions, rules and settings included.

Who this template is for

Au Pair Application Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

  • Small teams who need a reliable intake process working in childcare & family.
  • Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
  • Anyone replacing chasing missing details over email with one structured record per enquiry.
  • Respondents are the people you send it to — the form asks them 15 questions across 1 screen.
  • Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

  • 12 questions are required, so submissions arrive complete instead of needing a follow-up email.
  • It collects a verified email address so replies and confirmations land.
  • It captures a phone number for urgent follow-up.
  • It pins the request to a specific date.
  • It allows multiple selections without free text.
  • Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
  • Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

  1. 1Press “Use this template” — a fresh copy of Au Pair Application Form lands in your workspace, ready to edit.
  2. 2Rename or delete any question, and change what is required. Nothing here is fixed.
  3. 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
  4. 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
  5. 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 2 conditional rules ship with it.

  • Features conditional validation: if “Languages spoken” is Other, “Please specify other language” becomes mandatory before the form can be sent.
  • Features conditional validation: if “Do you have any allergies (pets, food)?” is Yes, “Describe your allergies” becomes mandatory before the form can be sent.
  • All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

What this form asks

Au pair application

  • Full namerequired
  • Email addressrequired
  • Phone number
  • Date of birthrequired
  • Country of citizenshiprequired
  • Childcare experiencerequired
  • Languages spokenrequired
  • Please specify other language
  • Do you hold a valid driver's license?required
  • Are you a nonsmoker?required
  • Why do you want to be an au pair?required
  • Earliest start daterequired
  • Do you have any allergies (pets, food)?required
  • Describe your allergies
  • Agreementrequired

Conditional logic in this build

  • When “Languages spoken” is Other, require “Please specify other language”.
  • When “Do you have any allergies (pets, food)?” is Yes, require “Describe your allergies”.

Questions about this shared form

How is this different from a Babysitter Application Form?

A Babysitter Application Form is for occasional, hourly childcare. This form is built around a longer live-in placement, covering citizenship, language goals, and a defined commitment length that babysitting applications don't need.

Should background checks happen before or after this form?

The consent is captured here, but the actual check should run afterward, before an interview is scheduled, so a family doesn't invest interview time in a candidate who doesn't clear screening.

What if a candidate speaks a language not on the checklist?

Select 'Other' — a follow-up field opens automatically so they can name any language not listed, which keeps the checklist short without losing information.

Do allergies need to be disclosed if the family has no pets?

Ask regardless — food allergies and sensitivities matter for meal planning even in pet-free households, so keep the question in the form either way.

Is the Au Pair Application Form template free to use?

Yes. You can preview and test Au Pair Application Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Au Pair Application Form template ask for?

It asks 15 questions across 1 page, 12 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Au Pair Application Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this childcare & family form work?

2 conditional rules ship with the template: Features conditional validation: if “Languages spoken” is Other, “Please specify other language” becomes mandatory before the form can be sent. Features conditional validation: if “Do you have any allergies (pets, food)?” is Yes, “Describe your allergies” becomes mandatory before the form can be sent. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.

Where do responses to the Au Pair Application Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Au Pair Application Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

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