Au Pair Application Form
Screen au pair candidates with childcare experience, languages spoken, availability and background-check consent before scheduling a family interview.
A ready-to-use childcare & family form for small teams who need a reliable intake process: 15 questions, 1 page, 2 conditional rules.
- Questions
- 15
- Pages
- 1
- Layouts
- classic · card
- Time to complete
- ≈ 9 min
- Conditional rules
- 2
Searches this template answers
- au pair application form
- au pair application
- become an au pair application form
- host family au pair screening form
- au pair candidate application template
Also filed under
Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
This template runs as a straight sequence — no branching rules.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Legal text not required — passingThis template collects neither health nor regulated financial information.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Au Pair Application Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in childcare & family.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 15 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 12 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It pins the request to a specific date.
- It allows multiple selections without free text.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Au Pair Application Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “Languages spoken” is Other, “Please specify other language” becomes mandatory before the form can be sent.
- Features conditional validation: if “Do you have any allergies (pets, food)?” is Yes, “Describe your allergies” becomes mandatory before the form can be sent.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
An au pair placement is a longer, more personal commitment than most childcare arrangements, since it usually involves someone moving in with a family for months at a time, so the screening needs to cover more than a standard babysitting application. This form starts with the basics — contact details, date of birth, country of citizenship — then moves into childcare experience described in the candidate's own words rather than a simple years-of-experience number, since the kind of experience often matters more than its duration. Languages spoken are collected as a checklist with a follow-up for anything not listed, since many families are specifically looking for exposure to a second language for their children. Practical questions follow: whether the candidate drives, whether they smoke, how long they can commit to staying, and when they could realistically start, since a mismatch on any of these ends placements early far more often than a personality clash does. An allergy question with a conditional follow-up protects both the candidate and any pets or specific foods in the household. The closing agreement covers accuracy of the application and consent to a background and reference check, which every serious placement should carry out before an interview is even scheduled.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Au pair application
- Full namerequired
- Email addressrequired
- Phone number
- Date of birthrequired
- Country of citizenshiprequired
- Childcare experiencerequired
- Languages spokenrequired
- Please specify other language
- Do you hold a valid driver's license?required
- Are you a nonsmoker?required
- Why do you want to be an au pair?required
- Earliest start daterequired
- Do you have any allergies (pets, food)?required
- Describe your allergies
- Agreementrequired
15 questions in total.
How the form changes as it's filled in
This template ships with 2 conditional rules, grouped into 2 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Languages spoken”
- Makes answers required
If “Languages spoken” is Other, “Please specify other language” becomes required before the form can be submitted.
Driven by “Do you have any allergies (pets, food)?”
- Makes answers required
If “Do you have any allergies (pets, food)?” is Yes, “Describe your allergies” becomes required before the form can be submitted.
Set it up step by step
- 1
Ask about experience in the candidate's own words
The kind and quality of childcare experience often tells you more than a simple count of years.
- 2
Cover language goals directly
Many families choose an au pair specifically for language exposure — a languages checklist with a real answer matters more here than in general babysitting.
- 3
Check practical fit early
Driving, smoking, and commitment length end placements far more often than a personality mismatch does — ask about them up front.
- 4
Get background-check consent before the interview
Building consent into the application itself means a reference and background check can start before scheduling wastes anyone's time.
Mistakes to avoid
- Treating this like a standard babysitting application and skipping questions about live-in commitment length and start date.
- Skipping the allergy question and finding out about a conflict with a family pet after arrival.
- Scheduling an interview before background-check consent and references have even been requested.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Run reference and background checks on strong candidates, then schedule a video or in-person interview with the whole host family present.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the au pair application form, matched on the words people actually search for.
Babysitter Application Form
activityapplicationauthorizationbabysittercheck
Childcare Subsidy Request
activityapplicationauthorizationbabysitterchildcare
Childcare Waitlist Form
activityapplicationauthorizationbabysitterchildcare
Child Custody Alert Form
activityauthorizationbabysitterbeforechildcare
After-School Program Registration
activityauthorizationbabysitterchildcareconsent
Child Allergy Action Form
activityauthorizationbabysitterbeforechildcare
Frequently asked questions
How is this different from a Babysitter Application Form?
A Babysitter Application Form is for occasional, hourly childcare. This form is built around a longer live-in placement, covering citizenship, language goals, and a defined commitment length that babysitting applications don't need.
Should background checks happen before or after this form?
The consent is captured here, but the actual check should run afterward, before an interview is scheduled, so a family doesn't invest interview time in a candidate who doesn't clear screening.
What if a candidate speaks a language not on the checklist?
Select 'Other' — a follow-up field opens automatically so they can name any language not listed, which keeps the checklist short without losing information.
Do allergies need to be disclosed if the family has no pets?
Ask regardless — food allergies and sensitivities matter for meal planning even in pet-free households, so keep the question in the form either way.
Is the Au Pair Application Form template free to use?
Yes. You can preview and test Au Pair Application Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Au Pair Application Form template ask for?
It asks 15 questions across 1 page, 12 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Au Pair Application Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this childcare & family form work?
2 conditional rules ship with the template: Features conditional validation: if “Languages spoken” is Other, “Please specify other language” becomes mandatory before the form can be sent. Features conditional validation: if “Do you have any allergies (pets, food)?” is Yes, “Describe your allergies” becomes mandatory before the form can be sent. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Au Pair Application Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Au Pair Application Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Related templates
More forms teams pair with the au pair application form.
Related categories
Child Allergy Action Form
Give childcare staff a clear record of a child's allergies, family contacts, current care plan, and medication handoff details before the first day.👶 Childcare & Family15 questionsShort form — 15 questions across 3 pages.View template
Daycare Enrollment Form
Enrol a child with routine, medical, allergy and consent details.👶 Childcare & Family35 questionsMedium length — 35 questions across 5 pages.View template
Child Custody Alert Form
Tell childcare staff about a custody-related change, share relevant documents securely, and request a review before the next handover or collection time.👶 Childcare & Family13 questionsShort form — 13 questions across 2 pages.View template
Child Sleep Routine Form
Help caregivers follow your child's usual sleep routine with clear nap timings, settling cues, comfort preferences, and notes on recent changes.👶 Childcare & Family14 questionsShort form — 14 questions across 2 pages.View template
Child Medication Dose Log
Record each child's medication event with the scheduled time, actual dose, staff name, and missed-dose notes so the next caregiver has a clear handoff.👶 Childcare & Family13 questionsShort form — 13 questions across 2 pages.View template
Childcare Subsidy Request
Help families request childcare assistance with a clear application covering household size, care needs, income, and documents for your team's review.👶 Childcare & Family14 questionsShort form — 14 questions across 3 pages.View template