Community Incident Report Form

About this template

When something happens in a public space, the value of the report depends entirely on how much detail was captured while memory was fresh. This form asks for the reporter's details and their relationship to the incident — involved, witness, staff member or passer-by — then the exact date, time and location. The incident type covers antisocial behaviour, criminal damage, safety hazard, injury, environmental issue, service failure or a complaint about staff conduct, and each is described in a structured narrative box with prompts for what happened, who was involved and what was done at the time. Injury and emergency-service questions branch out only when relevant, capturing whether anyone was hurt, whether police or ambulance attended, and any crime or incident reference already issued. Witnesses can be listed with contact details, and photographs or video can be attached. The reporter confirms whether they are willing to be contacted for follow-up, which lets investigating officers prioritise the reports that can actually be progressed.