Human Resources · community shared

Resignation Notice — shared by the community

Tom H. · 2026-09-12

Give notice in writing: last working day, notice period, reason if offered, handover owner, equipment to return and where the final payslip should go…

Tom H. shared this 16-question build with 4 conditional rules already wired up. Test it below, then take a copy.

A ready-to-use human resources form for HR, people ops and hiring managers: 16 questions, 1 page, 4 conditional rules.

Shared by: Tom H. · Agency owner
Questions: 16
Replies: 4
Copies taken: 825

See the library version

Live preview and test console

This is the real form. Answer it to test the 4 conditional rules — nothing is sent or stored.

4 questions are hidden by conditional logic right now — change an answer above to reveal them.

Works for you? Take Tom H.'s copy into your own workspace — questions, rules and settings included.

Who this template is for

Resignation Notice is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.

HR, people ops and hiring managers working in human resources.
Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
Respondents are candidates and employees — the form asks them 16 questions across 1 screen.
Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.

12 questions are required, so submissions arrive complete instead of needing a follow-up email.
It collects a verified email address so replies and confirmations land.
It records a signature you can keep as proof of agreement.
It pins the request to a specific date.
It captures a numeric value you can filter and sort on.
Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Resignation Notice lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 4 conditional rules ship with it.

Features advanced show logic: if “How would you like the notice handled?” is Pay in lieu of notice, the form dynamically exposes “Why you are asking for pay in lieu”. Otherwise that question never appears.
Features advanced show logic: if “How would you like the notice handled?” is Use remaining holiday against notice, the form dynamically exposes “Holiday days you believe are remaining”. Otherwise that question never appears.
Features advanced show logic: if “Would you like to give a reason?” is Yes, the form dynamically exposes “Main reason for leaving”. Otherwise that question never appears.
Features advanced show logic: if “Do you hold company equipment?” is Yes, the form dynamically exposes “Equipment you need to return”. Otherwise that question never appears.
All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

What this form asks

Your notice

Your namerequired
Job titlerequired
Manager's namerequired
Date of this noticerequired
Proposed last working dayrequired
How would you like the notice handled?required
Why you are asking for pay in lieu
Holiday days you believe are remaining
Would you like to give a reason?required
Main reason for leaving
Responsibilities and who could take them onrequired
Do you hold company equipment?required
Equipment you need to return
Personal email for your final payslip and documentsrequired
Your signaturerequired
Date signedrequired

Conditional logic in this build

When “How would you like the notice handled?” is Pay in lieu of notice, show “Why you are asking for pay in lieu”.
When “How would you like the notice handled?” is Use remaining holiday against notice, show “Holiday days you believe are remaining”.
When “Would you like to give a reason?” is Yes, show “Main reason for leaving”.
When “Do you hold company equipment?” is Yes, show “Equipment you need to return”.

Questions about this shared form

Is this the same as an exit interview?

No. This records the resignation and its dates. The exit interview is a separate conversation once the leaving date is settled.

Can the employee withdraw it?

That is a matter for your own policy. The form gives you a dated record either way, which makes the conversation simpler.

Does it calculate holiday owed?

It records what the employee believes is remaining. Payroll confirms the figure from your own records.

Why ask for a personal email?

Because work access usually stops on the last day, and the final payslip and documents still need to reach them.

Is the Resignation Notice template free to use?

Yes. You can preview and test Resignation Notice on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Resignation Notice template ask for?

It asks 16 questions across 1 page, 12 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Resignation Notice form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this human resources form work?

4 conditional rules ship with the template: Features advanced show logic: if “How would you like the notice handled?” is Pay in lieu of notice, the form dynamically exposes “Why you are asking for pay in lieu”. Otherwise that question never appears. Features advanced show logic: if “How would you like the notice handled?” is Use remaining holiday against notice, the form dynamically exposes “Holiday days you believe are remaining”. Otherwise that question never appears. Features advanced show logic: if “Would you like to give a reason?” is Yes, the form dynamically exposes “Main reason for leaving”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the Resignation Notice form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Resignation Notice form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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