Resignation Notice
Give notice in writing: last working day, notice period, reason if offered, handover owner, equipment to return and where the final payslip should go.
A ready-to-use human resources form for HR, people ops and hiring managers: 16 questions, 1 page, 4 conditional rules.
- Questions
- 16
- Pages
- 1
- Layouts
- card · classic
- Time to complete
- ≈ 6 min
- Conditional rules
- 4
Searches this template answers
Live preview and test console
This is the real form. Answer it to test the 4 conditional rules — nothing is sent or stored.
4 questions are hidden by conditional logic right now — change an answer above to reveal them.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Legal text not required — passingThis template collects neither health nor regulated financial information.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Resignation Notice is built for HR, people ops and hiring managers who need to run hiring and internal people processes on one auditable record.
- HR, people ops and hiring managers working in human resources.
- Teams who need to run hiring and internal people processes on one auditable record without writing code or paying for a custom build.
- Anyone replacing CVs, requests and approvals scattered across inboxes with one structured record per enquiry.
- Respondents are candidates and employees — the form asks them 16 questions across 1 screen.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of CVs, requests and approvals scattered across inboxes and turns each submission into a record your team can act on immediately.
- 12 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It records a signature you can keep as proof of agreement.
- It pins the request to a specific date.
- It captures a numeric value you can filter and sort on.
- Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
- Every response is stored, searchable and exportable, so nothing depends on one person's inbox.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Resignation Notice lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 4 conditional rules ship with it.
- Features advanced show logic: if “How would you like the notice handled?” is Pay in lieu of notice, the form dynamically exposes “Why you are asking for pay in lieu”. Otherwise that question never appears.
- Features advanced show logic: if “How would you like the notice handled?” is Use remaining holiday against notice, the form dynamically exposes “Holiday days you believe are remaining”. Otherwise that question never appears.
- Features advanced show logic: if “Would you like to give a reason?” is Yes, the form dynamically exposes “Main reason for leaving”. Otherwise that question never appears.
- Features advanced show logic: if “Do you hold company equipment?” is Yes, the form dynamically exposes “Equipment you need to return”. Otherwise that question never appears.
- All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
A resignation given verbally leaves two people with different memories of the last working day. This form makes the date unambiguous. It records the notice date and the last working day being proposed, then asks whether the employee wants to work the notice, be paid in lieu, or use remaining holiday against it — the three options that otherwise get settled in an awkward second conversation. It asks for the reason as an option set with a free-text field, and says plainly that the answer is voluntary, because a resignation is not the place to insist on candour. The rest is logistics that would otherwise be chased for two weeks: who should take on which responsibilities, what equipment and access needs returning, and the personal email for the final payslip and any documents. It closes with a signature and date so the file holds a clear record rather than a screenshot of a chat message.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Your notice
- Your namerequired
- Job titlerequired
- Manager's namerequired
- Date of this noticerequired
- Proposed last working dayrequired
- How would you like the notice handled?required
- Why you are asking for pay in lieu
- Holiday days you believe are remaining
- Would you like to give a reason?required
- Main reason for leaving
- Responsibilities and who could take them onrequired
- Do you hold company equipment?required
- Equipment you need to return
- Personal email for your final payslip and documentsrequired
- Your signaturerequired
- Date signedrequired
16 questions in total.
Example of a completed resignation notice form
This shows how an employee gives dated, unambiguous notice and starts the handover conversation.
- Job title
- Marketing Coordinator
- Date of this notice
- 10 January 2026
- Notice period in your contract
- One month
- Proposed last working day
- 9 February 2026
- How would you like the notice handled?
- Work the full notice
- Would you like to give a reason?
- Yes
- Main reason for leaving
- New role elsewhere
- Responsibilities and who could take them on
- Social media scheduling could pass to Priya; I will document the process.
- Personal email for your final payslip and documents
- s.brennan@example.com
Sample data — no real people, addresses or records are shown.
How the form changes as it's filled in
This template ships with 4 conditional rules, grouped into 4 behaviours driven by 3 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “How would you like the notice handled?”
- Reveals questions
If “How would you like the notice handled?” is Pay in lieu of notice, the form reveals “Why you are asking for pay in lieu”.
- Reveals questions
If “How would you like the notice handled?” is Use remaining holiday against notice, the form reveals “Holiday days you believe are remaining”.
Driven by “Would you like to give a reason?”
- Reveals questions
If “Would you like to give a reason?” is Yes, the form reveals “Main reason for leaving”.
Driven by “Do you hold company equipment?”
- Reveals questions
If “Do you hold company equipment?” is Yes, the form reveals “Equipment you need to return”.
Set it up step by step
- 1
Fix the last working day on the form
Notice date plus contractual notice is where disputes start, so both belong in fields rather than in prose.
- 2
Ask how notice should be handled
Working it, pay in lieu or holiday against it are three very different payroll outcomes; pick one now.
- 3
Keep the reason voluntary
Labelling the reason as optional gets more honest answers than a mandatory dropdown, and avoids turning notice into a complaint.
- 4
Start the handover in the same screen
Naming responsibilities and a possible successor on day one avoids a scramble in the final week.
Mistakes to avoid
- Accepting a verbal resignation, then disagreeing later about when notice began.
- Leaving equipment and access off the form, so a laptop and a login are still outstanding a month after the leaver has gone.
- Using a resignation form as an exit interview, which produces a worse record of both.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Acknowledge the notice in writing with the agreed last working day, confirm the pay and holiday position, and open the exit clearance and interview steps.
Works in both layouts
Forms that overlap this one
These pages cover the same subject ground as the resignation notice, matched on the words people actually search for.
Return to Work Form
employeeemploymenthiringhrhuman
Employment Verification Request Form
employeeemploymenthiringhrhuman
Flexible Working Request
adviseremployeeemploymenthiringhr
Probation Review
adviseremployeeemploymenthiringhr
Workspace Equipment Request
employeeemploymentequipmenthiringhr
Employee Grievance
adviseremployeeemploymenthiringhr
Privacy & compliance
This form holds employee or applicant data. Route it to a named HR mailbox rather than a shared inbox, and keep the audit trail on so you can show who viewed each response.
Frequently asked questions
Is this the same as an exit interview?
No. This records the resignation and its dates. The exit interview is a separate conversation once the leaving date is settled.
Can the employee withdraw it?
That is a matter for your own policy. The form gives you a dated record either way, which makes the conversation simpler.
Does it calculate holiday owed?
It records what the employee believes is remaining. Payroll confirms the figure from your own records.
Why ask for a personal email?
Because work access usually stops on the last day, and the final payslip and documents still need to reach them.
Is the Resignation Notice template free to use?
Yes. You can preview and test Resignation Notice on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Resignation Notice template ask for?
It asks 16 questions across 1 page, 12 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Resignation Notice form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the card and classic layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this human resources form work?
4 conditional rules ship with the template: Features advanced show logic: if “How would you like the notice handled?” is Pay in lieu of notice, the form dynamically exposes “Why you are asking for pay in lieu”. Otherwise that question never appears. Features advanced show logic: if “How would you like the notice handled?” is Use remaining holiday against notice, the form dynamically exposes “Holiday days you believe are remaining”. Otherwise that question never appears. Features advanced show logic: if “Would you like to give a reason?” is Yes, the form dynamically exposes “Main reason for leaving”. Otherwise that question never appears. All rules are editable in the Logic tab.
Where do responses to the Resignation Notice form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Resignation Notice form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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