Tenancy Application Form — shared by the community
Yusuf E. shared this 15-question build with 2 conditional rules already wired up. Test it below, then take a copy.
A ready-to-use real estate & property form for agents, lettings teams and property managers: 15 questions, 3 pages, 2 conditional rules.
- Shared by
- Yusuf E. · Recruitment partner
- Questions
- 15
- Replies
- 25
- Copies taken
- 602
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Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
Page 1 of 3 — Applicant details
This template runs as a straight sequence — no branching rules.
Works for you? Take Yusuf E.'s copy into your own workspace — questions, rules and settings included.
Who this template is for
Tenancy Application Form is built for agents, lettings teams and property managers who need to pre-qualify enquiries and gather documents up front.
- Agents, lettings teams and property managers working in real estate & property.
- Teams who need to pre-qualify enquiries and gather documents up front without writing code or paying for a custom build.
- Anyone replacing viewings booked with people who were never eligible with one structured record per enquiry.
- Respondents are buyers, renters and landlords — the form asks them 15 questions across 3 screens.
Why this form is useful
It removes the cost of viewings booked with people who were never eligible and turns each submission into a record your team can act on immediately.
- 6 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It pins the request to a specific date.
- It captures a full postal address.
- It allows multiple selections without free text.
- It captures a numeric value you can filter and sort on.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Tenancy Application Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “Employment status” is Employed, “Employer name” becomes mandatory before the form can be sent.
- Features conditional validation: if “Do you have any pets?” is Yes, “Pet details” becomes mandatory before the form can be sent.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
What this form asks
Page 1 — Applicant details
- Full namerequired
- Email addressrequired
- Phone number
- Current address
- Length of time at current address (years)
- Total household members moving in (for overcrowding check only)
Page 2 — Income and employment
- Employment statusrequired
- Employer name
- Total monthly income (£, all sources)required
- Income sources (all treated equally in assessment)
Page 3 — Tenancy details
- Do you have any pets?required
- Pet details
- Any reasonable adjustments needed to the property?
- Preferred move-in date
- Agreementrequired
Conditional logic in this build
- When “Employment status” is Employed, require “Employer name”.
- When “Do you have any pets?” is Yes, require “Pet details”.
Questions about this shared form
Why isn't there a field to offer more than the advertised rent?
The Renters' Rights Act discourages rent bidding, so this form is deliberately built without one — the advertised rent is what applicants apply at.
Do I still need a right to rent check?
Yes, that legal requirement is unchanged — use the Right to Rent Check Record alongside this form to document it separately from the general application.
What if the applicant needs a guarantor?
Send the Guarantor Application Form once you've decided a guarantor is needed, rather than building guarantor fields into this application.
Why does the form ask about household size if it's not for screening?
It's there solely to check the property isn't let above safe occupancy levels for its size — the form states that purpose so applicants understand why it's asked.
Is the Tenancy Application Form template free to use?
Yes. You can preview and test Tenancy Application Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Tenancy Application Form template ask for?
It asks 15 questions across 3 pages, 6 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Tenancy Application Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this real estate & property form work?
2 conditional rules ship with the template: Features conditional validation: if “Employment status” is Employed, “Employer name” becomes mandatory before the form can be sent. Features conditional validation: if “Do you have any pets?” is Yes, “Pet details” becomes mandatory before the form can be sent. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Tenancy Application Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Tenancy Application Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
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