Coworking Membership Agreement
Define workspace access, membership dates, recurring charges, guest privileges, shared amenities and cancellation terms with a signed member agreement.
A ready-to-use contracts & agreements form for small teams who need a reliable intake process: 23 questions, 3 pages, 2 conditional rules.
- Questions
- 23
- Pages
- 3
- Layouts
- classic · card
- Time to complete
- ≈ 9 min
- Conditional rules
- 2
Searches this template answers
Live preview and test console
This is the real form. Answer it to test the flow — nothing is sent or stored.
Page 1 of 3 — Parties and scope
This template runs as a straight sequence — no branching rules.
Compliance checklist
- Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
- Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
- Legal text not required — passingThis template collects neither health nor regulated financial information.
- Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Coworking Membership Agreement is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in contracts & agreements.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 23 questions across 3 screens.
- Mobile-heavy audiences, thanks to the one-question-per-screen card layout.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 20 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It records a signature you can keep as proof of agreement.
- It pins the request to a specific date.
- It captures a full postal address.
- Conditional logic hides 2 questions until they are relevant — shorter forms convert better than long ones.
- Splitting the form across 3 pages keeps each screen short and shows respondents how much is left.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Coworking Membership Agreement lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features conditional validation: if “Company-sponsored membership?” is Yes, “Company name and billing contact” becomes mandatory before the form can be sent.
- Features conditional validation: if “Membership plan” is Private office, “Assigned private office” becomes mandatory before the form can be sent.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
A coworking membership sells a working arrangement, not simply a desk. Members need to know when they can enter, which spaces they can use and what happens when their needs change. This agreement begins with the operator and member, identifies any sponsoring business and records the membership dates. A plan selection separates hot-desk access, dedicated desks and private offices so staff can document the actual allocation rather than relying on a plan name alone. The service section captures included amenities, meeting-room allowances, guest rules and any restrictions on mail handling. Recurring charges, deposits and extra usage fees are recorded alongside the billing schedule. Conditional fields add an office identifier or company contact when those details matter. Renewal, cancellation and access-device return terms bring the membership lifecycle into view before the member signs. Community managers and independent workspace operators can use the completed record to coordinate onboarding with reception and billing. Customize the conduct, confidentiality and network-use language to reflect the services actually supplied. This is not a commercial property lease, a guarantee of internet uptime or a substitute for a separate data-security arrangement. Review the relationship and local requirements before deciding whether membership wording is appropriate for the space being offered.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Page 1 — Parties and scope
- Workspace operatorrequired
- Member namerequired
- Email addressrequired
- Phone numberrequired
- Mailing address
- Company-sponsored membership?required
- Company name and billing contact
- Membership planrequired
- Assigned private office
- Membership start daterequired
- Initial term and end daterequired
Page 2 — Service details and charges
- Access hours and included amenitiesrequired
- Desk allocation or booking procedurerequired
- Recurring fee, currency and billing schedulerequired
- Deposit and return conditionsrequired
- Meeting-room allowances and overage chargesrequired
- Guest, mail and network-use rulesrequired
Page 3 — Review and acceptance
- Renewal, cancellation and suspension termsrequired
- Conduct and access-device return requirementsrequired
- Operator acceptance contactrequired
- Agreementrequired
- Member signaturerequired
- Date signedrequired
23 questions in total.
How the form changes as it's filled in
This template ships with 2 conditional rules, grouped into 2 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Company-sponsored membership?”
- Makes answers required
If “Company-sponsored membership?” is Yes, “Company name and billing contact” becomes required before the form can be submitted.
Driven by “Membership plan”
- Makes answers required
If “Membership plan” is Private office, “Assigned private office” becomes required before the form can be submitted.
Set it up step by step
- 1
Match the plan to capacity
Confirm the selected desk or office is available for the proposed term.
- 2
Itemize membership benefits
Write down room allowances and amenities instead of linking only to a plan nickname.
- 3
Explain variable charges
Review guest access, booking overages and deposits with the member.
- 4
Activate after acceptance
Record operator acceptance before provisioning access and billing.
Mistakes to avoid
- Promising unrestricted access while reception operates limited hours.
- Mixing refundable deposits with recurring fees.
- Omitting how a member cancels before renewal.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
What to do with the responses
Send the accepted membership to the member, schedule orientation and provision only the access permissions included in the selected plan.
Works in both layouts
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Privacy & compliance
This form takes money. Card details are handled by the payment provider and never stored in your response data — you keep the order details, not the card number.
Frequently asked questions
Is this a commercial lease?
No. Obtain advice about the right agreement for your premises and membership model.
Can a company pay for a member?
Yes. The sponsorship branch captures the company and billing contact while retaining the individual member record.
How are additional room bookings handled?
Enter the included allowance and the applicable overage charges before acceptance.
Can I use it for storage?
Self-Storage Rental Agreement addresses stored goods, unit access and move-out procedures rather than workspace services.
Is the Coworking Membership Agreement template free to use?
Yes. You can preview and test Coworking Membership Agreement on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Coworking Membership Agreement template ask for?
It asks 23 questions across 3 pages, 20 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Coworking Membership Agreement form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this contracts & agreements form work?
2 conditional rules ship with the template: Features conditional validation: if “Company-sponsored membership?” is Yes, “Company name and billing contact” becomes mandatory before the form can be sent. Features conditional validation: if “Membership plan” is Private office, “Assigned private office” becomes mandatory before the form can be sent. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Coworking Membership Agreement form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Coworking Membership Agreement form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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