Banking · free template

KYC Identity Verification Form

Run a structured know-your-customer check with documents, source of funds and screening answers.

A ready-to-use banking & identity form for small teams who need a reliable intake process: 35 questions, 5 pages, 4 conditional rules.

Questions: 35
Pages: 5
Layouts: classic
Conditional rules: 4

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Identity verification

Live preview and test console

This is the real form. Answer it to test the 3 conditional rules — nothing is sent or stored.

Page 1 of 5 — Customer identity

Every question on this page is currently visible.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

KYC Identity Verification Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.

Small teams who need a reliable intake process working in banking & identity.
Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
Anyone replacing chasing missing details over email with one structured record per enquiry.
Respondents are the people you send it to — the form asks them 35 questions across 5 screens.

Why this form is useful

It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.

25 questions are required, so submissions arrive complete instead of needing a follow-up email.
It collects a verified email address so replies and confirmations land.
It captures a phone number for urgent follow-up.
It accepts a document or photo upload as evidence.
It records a signature you can keep as proof of agreement.
It pins the request to a specific date.
It captures a full postal address.
It allows multiple selections without free text.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of KYC Identity Verification Form lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Check the upload limits on the file question so respondents can attach what you actually need.
5Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
6Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 4 conditional rules ship with it.

Features advanced show logic: if “Do you or a close associate hold a public position?” is Yes, the form dynamically exposes “Describe the position and the relationship”. Otherwise that question never appears.
Features conditional validation: if “Have you been subject to sanctions or an adverse finding?” is Yes, “Explain the circumstances” becomes mandatory before the form can be sent.
Features advanced show logic: if “Does any part of this relationship involve a higher-risk country?” is Yes, the form dynamically exposes “Which countries and why”. Otherwise that question never appears.
Features advanced show logic: if “Is the source of wealth different from the source of funds?” is Yes, the form dynamically exposes “Describe the source of wealth”. Otherwise that question never appears.
All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

A know-your-customer check is only as good as the record it leaves behind. This form produces that record. It identifies the customer by full legal name, any other names used, date of birth, place of birth, nationality and residential address, and asks for a photo identity document and a recent proof of address as uploads rather than as promises to send them later. The due-diligence section is where the real work happens: occupation and employer, the source of the funds involved, the source of the customer's wealth where that differs, expected activity levels, and the purpose of the relationship. Screening questions ask directly whether the customer or a close associate holds a public position, whether they have been subject to sanctions or an adverse finding, and whether any part of the relationship touches a higher-risk jurisdiction — each answer opening a short explanation block instead of forcing everyone through the same long questionnaire. A reviewer section records the risk rating applied, the checks completed, the reviewer's name and the date, so the file shows both what the customer said and what your team did with it. The submission exports as a single dated PDF for audit.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Page 1 — Customer identity

Full legal namerequired
Other names used
Date of birthrequired
Place of birthrequired
Nationalityrequired
Residential address
Email addressrequired
Contact number

Page 2 — Evidence

Identity document typerequired
Document numberrequired
Document expiry daterequired
Upload the identity documentrequired
Proof of address typerequired
Date on the proof of addressrequired
Upload the proof of addressrequired

Page 3 — Due diligence

Occupationrequired
Employer or business name
Purpose of the relationshiprequired
Source of fundsrequired
Is the source of wealth different from the source of funds?required
Describe the source of wealth
Expected annual value of activityrequired

Page 4 — Screening

Do you or a close associate hold a public position?required
Describe the position and the relationship
Have you been subject to sanctions or an adverse finding?required
Explain the circumstances
Does any part of this relationship involve a higher-risk country?required
Which countries and why
Agreementrequired
Customer signaturerequired

Page 5 — Reviewer use only

Reviewer namerequired
Risk rating appliedrequired
Checks completed
Reviewer notes
Date of reviewrequired

35 questions in total.

How the form changes as it's filled in

This template ships with 4 conditional rules, grouped into 4 behaviours driven by 4 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Do you or a close associate hold a public position?”

Reveals questions
If “Do you or a close associate hold a public position?” is Yes, the form reveals “Describe the position and the relationship”.

Driven by “Have you been subject to sanctions or an adverse finding?”

Makes answers required
If “Have you been subject to sanctions or an adverse finding?” is Yes, “Explain the circumstances” becomes required before the form can be submitted.

Driven by “Does any part of this relationship involve a higher-risk country?”

Reveals questions
If “Does any part of this relationship involve a higher-risk country?” is Yes, the form reveals “Which countries and why”.

Driven by “Is the source of wealth different from the source of funds?”

Reveals questions
If “Is the source of wealth different from the source of funds?” is Yes, the form reveals “Describe the source of wealth”.

Set it up step by step

1
Copy the template
Take a copy into your workspace and rename it for the customer type you are reviewing.
2
Align it to your policy
Edit the screening questions, risk ratings and accepted documents so they mirror your own due-diligence standard.
3
Decide who completes what
Keep the reviewer page for internal use, or split it into a second form so customers never see the risk rating.
4
File the outcome
Export the completed check as a PDF and store it with the customer record for audit.

Works in this layout

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Privacy & compliance

This form collects identity or financial details. Enable encrypted answers on the sensitive fields, avoid emailing full values in notifications, and delete responses once the check is complete.

Frequently asked questions

Is this a compliant KYC process on its own?

No. It structures and evidences the check; your own policy, screening tools and sign-off still decide the outcome.

Can I hide the reviewer page from customers?

Yes — delete that page and run it as a separate internal form, or restrict it once the customer has submitted.

Do the screening questions always show?

The yes/no questions always show; the explanation blocks only appear when an answer needs one.

Can I re-run periodic reviews with it?

Duplicate it as a refresh form, pre-fill the customer's name and reference, and file the new dated record alongside the original.

Is the KYC Identity Verification Form template free to use?

Yes. You can preview and test KYC Identity Verification Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the KYC Identity Verification Form template ask for?

It asks 35 questions across 5 pages, 25 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the KYC Identity Verification Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this banking & identity form work?

4 conditional rules ship with the template: Features advanced show logic: if “Do you or a close associate hold a public position?” is Yes, the form dynamically exposes “Describe the position and the relationship”. Otherwise that question never appears. Features conditional validation: if “Have you been subject to sanctions or an adverse finding?” is Yes, “Explain the circumstances” becomes mandatory before the form can be sent. Features advanced show logic: if “Does any part of this relationship involve a higher-risk country?” is Yes, the form dynamically exposes “Which countries and why”. Otherwise that question never appears. All rules are editable in the Logic tab.

Where do responses to the KYC Identity Verification Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the KYC Identity Verification Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Can respondents upload files?

Yes. This template includes a file upload question, so respondents can attach documents or photos with their answers. You can adjust the accepted file types and size limits on that question.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

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