Property · free template

Seller Disclosure Form

Record what a home seller knows about structural defects, water damage and system issues before a sale, with space to explain every answer given.

A ready-to-use real estate & property form for agents, lettings teams and property managers: 15 questions, 1 page, 4 conditional rules.

Questions: 15
Pages: 1
Layouts: classic · card
Time to complete: ≈ 12 min
Conditional rules: 4

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Compliance checklist

Ready to publish

Payment items priced — passingEvery payment question charges a real amount, so a submission always records a payment.
Conditional logic resolves — passingEvery rule points at a question or page that exists in this template.
Legal text not required — passingThis template collects neither health nor regulated financial information.
Question labels unique — passingLogic and exports address questions by label, so duplicates are ambiguous.

What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.

Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.

Who this template is for

Seller Disclosure Form is built for agents, lettings teams and property managers who need to pre-qualify enquiries and gather documents up front.

Agents, lettings teams and property managers working in real estate & property.
Teams who need to pre-qualify enquiries and gather documents up front without writing code or paying for a custom build.
Anyone replacing viewings booked with people who were never eligible with one structured record per enquiry.
Respondents are buyers, renters and landlords — the form asks them 15 questions across 1 screen.
Mobile-heavy audiences, thanks to the one-question-per-screen card layout.

Why this form is useful

It removes the cost of viewings booked with people who were never eligible and turns each submission into a record your team can act on immediately.

11 questions are required, so submissions arrive complete instead of needing a follow-up email.
It records a signature you can keep as proof of agreement.
It pins the request to a specific date.
Conditional logic hides 4 questions until they are relevant — shorter forms convert better than long ones.
Every response is stored, searchable and exportable, so nothing depends on one person's inbox.

How to use this template

From copy to live form is a few minutes of work, and every step is reversible.

1Press “Use this template” — a fresh copy of Seller Disclosure Form lands in your workspace, ready to edit.
2Rename or delete any question, and change what is required. Nothing here is fixed.
3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.

Logic and conditions blueprint

Exactly how this form behaves as it is answered — 4 conditional rules ship with it.

Features conditional validation: if “Are you aware of any structural defects?” is Yes, “Describe the structural defects” becomes mandatory before the form can be sent.
Features conditional validation: if “Are you aware of any water damage or leaks?” is Yes, “Describe the water damage or leaks” becomes mandatory before the form can be sent.
Features conditional validation: if “Are all major systems (HVAC, plumbing, electrical) in working order?” is No, “Describe any system issues” becomes mandatory before the form can be sent.
Features conditional validation: if “Are you aware of any environmental hazards (mold, asbestos, lead paint)?” is Yes, “Describe the environmental hazards” becomes mandatory before the form can be sent.
All 4 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.

About this template

A disclosure form only does its job if it asks specific questions rather than one broad 'is there anything wrong with the house' line that's easy to answer no to without really thinking. This form walks through the categories that actually cause disputes after closing — structural defects, water damage or leaks, roof condition, pest or termite history, the working order of major systems, and known environmental hazards like mold, asbestos or lead paint — asking yes, no or unsure for each rather than assuming a seller has certainty about every part of a house they may not have inspected themselves. Any 'yes' answer opens a required explanation field, so the record shows not just that an issue exists but what the seller actually knows about it, which is the detail that matters if a dispute arises later. The form closes with a signed certification and a date, treating the disclosure as a dated document rather than a conversation that happened at some point during the sale. Disclosure requirements vary significantly by state and country, and what must legally be disclosed is not something this form determines — sellers and agents should confirm their local requirements with a real estate attorney or their broker before relying on this as a complete legal disclosure.

What this form asks

Every question is editable — rename it, make it optional, or delete it entirely.

Property disclosure

Seller name(s)required
Property addressrequired
Are you aware of any structural defects?required
Describe the structural defects
Are you aware of any water damage or leaks?required
Describe the water damage or leaks
Is there a known issue with the roof?required
Has the property had pest or termite issues?required
Are all major systems (HVAC, plumbing, electrical) in working order?required
Describe any system issues
Are you aware of any environmental hazards (mold, asbestos, lead paint)?required
Describe the environmental hazards
Date of disclosurerequired
Seller signaturerequired
Agreementrequired

15 questions in total.

How the form changes as it's filled in

This template ships with 4 conditional rules, grouped into 4 behaviours driven by 4 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.

Driven by “Are you aware of any structural defects?”

Makes answers required
If “Are you aware of any structural defects?” is Yes, “Describe the structural defects” becomes required before the form can be submitted.

Driven by “Are you aware of any water damage or leaks?”

Makes answers required
If “Are you aware of any water damage or leaks?” is Yes, “Describe the water damage or leaks” becomes required before the form can be submitted.

Driven by “Are all major systems (HVAC, plumbing, electrical) in working order?”

Makes answers required
If “Are all major systems (HVAC, plumbing, electrical) in working order?” is No, “Describe any system issues” becomes required before the form can be submitted.

Driven by “Are you aware of any environmental hazards (mold, asbestos, lead paint)?”

Makes answers required
If “Are you aware of any environmental hazards (mold, asbestos, lead paint)?” is Yes, “Describe the environmental hazards” becomes required before the form can be submitted.

Set it up step by step

1
Ask category by category
Separate questions for structure, water, roof, pests, systems and environmental hazards get more honest answers than one general question.
2
Require an explanation for every 'yes'
The description that follows a positive answer is often what actually matters later, not just the checkbox itself.
3
Keep 'unsure' as a real option
Forcing a yes or no when a seller genuinely doesn't know creates a false record — 'unsure' should be treated as an honest answer.
4
Date and sign it as a document
A dated, signed disclosure holds up as a record far better than a verbal conversation during a walkthrough.

Mistakes to avoid

Answering 'no' to a broad question without walking through specific categories the seller may have forgotten about.
Leaving a 'yes' answer without any explanation, which raises more questions than it settles.
Treating this template as a complete legal disclosure without checking state or local requirements.

What it pairs with

Most teams don't run this form on its own. These are the forms and systems it sits next to.

What to do with the responses

Have the seller review the completed disclosure with their agent before listing, and keep the signed copy with the sale file for reference at closing.

Works in both layouts

Browse classic templates Browse card templates

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Frequently asked questions

Does this form meet my state's legal disclosure requirements?

It doesn't determine that on its own — disclosure laws vary by state and country. Confirm the specific requirements for your area with a real estate attorney or your broker before relying on this form alone.

What if the seller genuinely doesn't know the answer?

Use the 'Unsure' option rather than guessing at yes or no. An honest 'unsure' protects the seller far better than an answer that turns out to be wrong.

Should this be completed before or after a home inspection?

Before is standard, since it reflects what the seller already knows. If a Home Inspection Request later turns up something new, the disclosure should be updated and reissued.

Can a buyer use answers here instead of getting their own inspection?

No — a seller's disclosure reflects what they know, not a professional evaluation. Buyers should still arrange an independent inspection regardless of what's disclosed here.

Is the Seller Disclosure Form template free to use?

Yes. You can preview and test Seller Disclosure Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.

What does the Seller Disclosure Form template ask for?

It asks 15 questions across 1 page, 11 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.

Can I edit the Seller Disclosure Form form after copying it?

Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic and card layouts, restyle it to match your brand, and set who gets notified on each submission.

How does the conditional logic in this real estate & property form work?

4 conditional rules ship with the template: Features conditional validation: if “Are you aware of any structural defects?” is Yes, “Describe the structural defects” becomes mandatory before the form can be sent. Features conditional validation: if “Are you aware of any water damage or leaks?” is Yes, “Describe the water damage or leaks” becomes mandatory before the form can be sent. Features conditional validation: if “Are all major systems (HVAC, plumbing, electrical) in working order?” is No, “Describe any system issues” becomes mandatory before the form can be sent. All rules are editable in the Logic tab.

Where do responses to the Seller Disclosure Form form go?

Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.

Can I embed the Seller Disclosure Form form on my own website?

Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.

Is the signature on this form legally usable?

The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.

More forms teams pair with the seller disclosure form.

Related categories

All Real Estate & Property templates

Seller Disclosure Form

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