Tuition & Payment Agreement Form
Agree the fee, billing cycle, payment method, late charges and subsidy details before care begins.
A ready-to-use daycare forms form for small teams who need a reliable intake process: 19 questions, 3 pages, 2 conditional rules.
- Questions
- 19
- Pages
- 3
- Layouts
- classic
- Conditional rules
- 2
- Typical time
- 6 min
Searches this template answers
- tuition agreement form
- daycare fees form
- payment plan agreement
- tuition contract form
- billing agreement form
Also filed under
Live preview and test console
This is the real form. Answer it to test the 2 conditional rules — nothing is sent or stored.
Page 1 of 3 — The fee
Every question on this page is currently visible.
What happens after submit: nothing is stored in this preview. On your own copy, every response triggers an instant email notification and lands in your response dashboard, ready to export or forward.
Happy with it? Take a copy into your workspace — every question, rule and setting comes with it.
Who this template is for
Tuition & Payment Agreement Form is built for small teams who need a reliable intake process who need to collect the same complete information from everyone.
- Small teams who need a reliable intake process working in daycare forms.
- Teams who need to collect the same complete information from everyone without writing code or paying for a custom build.
- Anyone replacing chasing missing details over email with one structured record per enquiry.
- Respondents are the people you send it to — the form asks them 19 questions across 3 screens.
Why this form is useful
It removes the cost of chasing missing details over email and turns each submission into a record your team can act on immediately.
- 15 questions are required, so submissions arrive complete instead of needing a follow-up email.
- It collects a verified email address so replies and confirmations land.
- It captures a phone number for urgent follow-up.
- It records a signature you can keep as proof of agreement.
- It pins the request to a specific date.
- It captures a full postal address.
- It allows multiple selections without free text.
- It captures a numeric value you can filter and sort on.
How to use this template
From copy to live form is a few minutes of work, and every step is reversible.
- 1Press “Use this template” — a fresh copy of Tuition & Payment Agreement Form lands in your workspace, ready to edit.
- 2Rename or delete any question, and change what is required. Nothing here is fixed.
- 3Open Notifications and add the email addresses that should be alerted on each submission; add an auto-reply to the respondent if the form collects an email address.
- 4Publish it, then either share the link directly or paste the embed snippet into your site — the embedded form resizes to fit and loads no marketing or advertising trackers.
- 5Watch responses land in Submissions, where you can filter, label and export them to CSV or PDF.
Logic and conditions blueprint
Exactly how this form behaves as it is answered — 2 conditional rules ship with it.
- Features advanced show logic: if “Is any part of the fee covered by a subsidy or third party?” is Yes, the form dynamically exposes “Who is contributing, and how much?”. Otherwise that question never appears.
- Features advanced show logic: if “Preferred payment method” is Direct debit, the form dynamically exposes “Account holder name”. Otherwise that question never appears.
- All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other.
About this template
Fee conversations are far easier when the numbers were agreed in writing at the start. This form states the rate for the days reserved, the billing cycle and method, what happens on late payment and late collection, and how any subsidy or third-party contribution is applied — signed by the person who will actually be invoiced.
What this form asks
Every question is editable — rename it, make it optional, or delete it entirely.
Page 1 — The fee
- Child's full namerequired
- Programmerequired
- Days reservedrequired
- Agreed feerequired
- Billing cyclerequired
- First payment duerequired
- Deposit or holding fee
Page 2 — Payment details
- Person responsible for paymentrequired
- Billing emailrequired
- Phone numberrequired
- Billing address
- Preferred payment methodrequired
- Account holder name
- Is any part of the fee covered by a subsidy or third party?required
- Who is contributing, and how much?
Page 3 — Terms & signature
- Payment termsrequired
- Name of person signingrequired
- Signaturerequired
- Daterequired
19 questions in total.
How the form changes as it's filled in
This template ships with 2 conditional rules, grouped into 2 behaviours driven by 2 questions. Everything below is already set up — edit or delete any rule once the template is in your workspace.
Driven by “Is any part of the fee covered by a subsidy or third party?”
- Reveals questions
If “Is any part of the fee covered by a subsidy or third party?” is Yes, the form reveals “Who is contributing, and how much?”.
Driven by “Preferred payment method”
- Reveals questions
If “Preferred payment method” is Direct debit, the form reveals “Account holder name”.
What it pairs with
Most teams don't run this form on its own. These are the forms and systems it sits next to.
Works in this layout
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Privacy & compliance
This form asks about a child. Collect a guardian's consent, keep contact and medical answers to the minimum you actually need, and restrict who on your team can open the responses.
Frequently asked questions
Is the Tuition & Payment Agreement Form template free to use?
Yes. You can preview and test Tuition & Payment Agreement Form on this page without an account, and take a copy into your own HelloForms workspace on the free plan. There is nothing to install and no card required to publish it.
What does the Tuition & Payment Agreement Form template ask for?
It asks 19 questions across 3 pages, 15 of which are required. Every question is listed in full further down this page, and each one can be renamed, reordered, made optional or deleted after you copy the template.
Can I edit the Tuition & Payment Agreement Form form after copying it?
Yes — the copy is entirely yours. Change wording, add or remove questions, switch between the classic layout, restyle it to match your brand, and set who gets notified on each submission.
How does the conditional logic in this daycare forms form work?
2 conditional rules ship with the template: Features advanced show logic: if “Is any part of the fee covered by a subsidy or third party?” is Yes, the form dynamically exposes “Who is contributing, and how much?”. Otherwise that question never appears. Features advanced show logic: if “Preferred payment method” is Direct debit, the form dynamically exposes “Account holder name”. Otherwise that question never appears. All 2 rules are editable in the Logic tab, and the built-in checker warns about rules that contradict each other. All rules are editable in the Logic tab.
Where do responses to the Tuition & Payment Agreement Form form go?
Submissions land in your workspace under Submissions, where you can search, filter, label and export them to CSV or PDF. You can also email a notification to your team on every submission and send the respondent an auto-reply.
Can I embed the Tuition & Payment Agreement Form form on my own website?
Yes. Publish the form and paste the embed snippet into any page or share the direct link. The embedded form resizes to fit its container and loads no advertising or marketing trackers inside the iframe.
Is the signature on this form legally usable?
The template captures a drawn signature and stores it with the submission, along with the timestamp, so you keep evidence of who agreed and when. Whether that is sufficient depends on your jurisdiction and the agreement itself.
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